Our client, a prestigious insurance firm in Center City, is seeking an Administrative Assistant to support a Managing Director and their team. This is a collaborative role, and the ideal candidate has three years of administrative experience and has strong Microsoft Office skills.
Duties include, but are not limited to:
- Coordinate the Underwriting and Proposal process (including typing, dictation, copying and binding). Work with team to finalize all documents.
- Schedule appointments, handle catering, travel arrangements and submitting time and/or expense reports for team.
- Maintain and update documents in all relevant systems.
- Maintain workflow process.
- Handle phone calls and mail.
- Perform other duties and projects that may include researching prospects, dictation, training peers, assisting other units.
- Attend meetings relating to position.
- Pursue a program for personal and professional development.
Qualifications:
- A high school diploma with 3 years of administrative experience
- High proficiency in MS Office Suite.
- Excellent spelling and grammar skills.
- Ability to exercise independent judgement, discretion and confidentiality.
- High level of organizational skills and ability to multi-task.
- Ability to perform under pressure.
- Professional demeanor.