We are seeking a highly organized and proactive Administrative Assistant to provide direct support to a C-level executive. This mid-level role is ideal for a candidate who has strong administrative, communication, and coordination skills, with the ability to handle sensitive information and operate in a fast-paced environment. The ideal candidate is detail-oriented, resourceful, and able to anticipate the needs of executive leadership to ensure operational efficiency.
Key Responsibilities:
- Provide high-level administrative support to a C-level executive, including managing calendars, scheduling meetings, and coordinating travel arrangements
- Prepare correspondence, reports, presentations, and other confidential materials
- Screen and prioritize emails, phone calls, and meeting requests on behalf of the executive
- Act as a liaison between the executive and internal/external stakeholders
- Coordinate and prepare for meetings, including agendas, materials, note-taking, and follow-up tasks
- Manage executive expense reporting and reimbursement processes
- Assist with project management tasks, tracking deadlines and deliverables
- Maintain filing systems (digital and physical), contact lists, and other organizational tools
- Handle confidential information with discretion and integrity
- Support other members of the executive team and office operations as needed
Qualifications:
- Education:
- Bachelor's degree in Business Administration, Communications, or a related field (required)
- Experience:
- 3-5 years of administrative or executive assistant experience, preferably supporting senior leadership or C-level executives
- Experience in a fast-paced, professional environment with strong multitasking ability
- Skills:
- Excellent written and verbal communication skills
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills and attention to detail
- Ability to prioritize and handle multiple tasks with minimal supervision
- Discretion and professionalism in handling sensitive or confidential information
- Familiarity with tools like Zoom, Slack, Teams, or project management software a plus
Preferred Attributes:
- Polished, professional demeanor with a service-oriented mindset
- Strong judgment, initiative, and a proactive approach to solving problems
- Experience in supporting cross-functional projects or executive-level initiatives
- Able to build relationships and communicate effectively at all levels of the organization
For immediate consideration please send your resume
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated
Los Angeles county
, to the extent our customers
require
a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.