Job Summary:
We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties.
Located in Midtown Manhattan, in office Monday-Friday
Key Responsibilities:
- Provide administrative support to executives, portfolio managers, and other team members.
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Prepare, edit, and format documents, reports, and presentations.
- Handle confidential and sensitive information with discretion.
- Serve as the primary point of contact for internal and external communications, including emails and phone calls.
- Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes.
- Maintain organized filing systems for records, documents, and correspondence.
- Coordinate office operations, including supply inventory, vendor relationships, and facilities management.
- Support financial administration tasks such as expense reports and invoice processing.
- Assist with special projects and ad hoc administrative tasks as needed.
Qualifications & Skills:
- Bachelor's degree preferred
- 4+ years of experience in an administrative role, preferably within the finance or asset management industry.
- Experience planning internal and external events.
- Experience with calendar management and travel coordination, domestic and international.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- High level of professionalism and discretion when handling sensitive information.
- Ability to work independently and as part of a team.