The Administrative Assistant plays a crucial role in ensuring a positive and professional impression and overall experience for everyone engaging with the company. They will be responsible for overseeing the operations of the Belk office, administrative duties for executives, and providing vendor support on-site. This role enhances Executive's effectiveness by providing information management support. Responsibilities may include office management, making travel and meeting arrangements, new-associate office onboarding, and customer relations. This role requires strong computer and internet research skills, requires flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Essential Functions - Schedules and organizes both on-site and off-site meetings .
- Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries
- Assures discreet and confidential handling of all verbal and written business materials and executives' projects. Maintains customer confidence and protects operations by keeping information confidential
- Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products and placing and expediting orders for supplies, verifying receipt of supplies
- Ensures operation of equipment by completing preventive maintenance requirements, and following manufacturer's instructions, troubleshooting malfunctions, calling for repairs and maintaining equipment inventories.
- Time management and uses work plans to prioritize competing and interdependent tasks and meet deadlines.
- Performs other duties as assigned by manager and leadership team.
Education - Bachelors degree or 3 years of equivalent administrative experience
- Preferred degree in business, fashion merchandising, retail studies, or communications
Work Experience - 1-3 years of administrative assistant experience and or office manager
- Experience using database, spreadsheet, and word processing software to prepare work and reports for different levels of management
Knowledge, Skills & Abilities - Proven ability to compose memos, correspondence, and other professional documents
- Ability to expand job responsibilities, suggests improvement, and collaborates with others to generate ideas and improve processes and communications
- Skilled at analyzing causes of variances between actual and budgeted income and expenses
- Excellent computer skills, including Microsoft Office Skills
- Ability to manage time effectively
- Administrative writing skills, reporting skills and scheduling, Presentation Skills, Travel Logistics, Verbal Communication
- Have excellent organizational skills. Keeps file and work area organized. Maintains a comprehensive library of reference and historical data.
Physical - Ability to lift 15lbs.
- Travel as needed.
- Required to work on-site weekly.
Pay Range $27.88/hr - $32.69/hr
Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.