A non-profit organization seeks a temporary Administrative Assistant to support an executive and team. The ideal candidate will have at least 5 years of experience supporting a team with travel coordination, calendar management, and event planning. This role has the opportunity to convert to a full-time role.
Fully Onsite
Hours: 9am - 6pm
Pay rate: $35-38/hr
Key Responsibilities:
- Coordinate and execute all on-site events and conferences, coordinate event spaces, catering, create timelines, manage RSVP's, and manage the day of event
- Efficiently manage and coordinate complex calendars
- Resolve scheduling conflicts and proactively adjust appointments as needed
- Organize all aspects of business travel and create detailed itineraries for team members
- Mange projects and timelines, ensuring follow up as needed
- Assist with correspondence, presentations and meeting preparation
- Process invoices and expense reports
- Assist with onboarding/introductions for new team members and interns
- Other ad hoc project and event planning as requested
Qualifications:
- Minimum of 5 + years in a high-level administrative support role
- Bachelor's degree preferred
- Experience with project management preferred
- Exceptional organizational skills with the ability to manage multiple tasks and priorities
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Concur
- Experience arranging complex travel
- Strong attention to detail and accuracy
- Ability to maintain confidentiality and handle sensitive information with discretion