The Administrative Assistant demonstrates knowledge and skills in the coordination and facilitation of administrative duties related to assisting the CCRM Management team. Administrative support can be provided to various members of the CCRM Management team including. They report to assigned CCRM Clinical Lab Manager but may take daily directions from other staff members.
Essential Functions
- Assist assigned office with administrative function i.e., scanning, filing, correspondence.
- Assist in answering phone calls as needed or as delegated.
- Manage office supplies and equipment.
- Assist with purchase orders.
- Other special projects or duties as assigned or delegated by CCRM Clinical Lab team.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, tasks, duties, or responsibilities that are required of this position. Duties, responsibilities, tasks, and activities of this position are subject to change at any time with or without notice.
Required Knowledge, Skills and Abilities
- Must be organized and possess knowledge and excellent communication skills.
- Must possess excellent customer service skills.
- Must demonstrate problem solving skills related to the position.
- Must be able to multi-task, prioritize, and be detail oriented.
- Must possess a high level of independent judgment and accuracy.
- Must be able to communicate positively and professionally with all team members.
- Must have the ability to function independently, and seek assistance from the management team as needed.
- Demonstrate the ability to be a team player and possess a willingness to perform duties that are assigned or delegated to him/her as well as a willingness to perform duties of other employees as needed.
- Support vision and mission.
- Maintain confidentiality of all work information.
- Demonstrate an ability to function successfully in a team environment.
- Exhibit courteous, compassionate and respectful treatment of fellow employees and external contacts.
- Participates in identifying problems and suggesting solutions.
- Maintains HIPAA and Confidentiality for all patient and clinic information.
- Utilizes time efficiently.
Education and Experience
- High School Diploma, or previous administrative assistant or related experience required.
- Experience with Microsoft Office products
FLSA Status
Full-Time / Non-Exempt
Compensation & Benefits
CCRM proudly offers a competitive and comprehensive compensation and benefits package to full-time employees, including paid holidays, paid time off, medical, dental, vision, life and disability insurance, and 401(k) with company match.
Working Conditions
This job operated in a professional office. This role routinely uses standard office equipment such as computers, including computer keyboards and mice; telephones; photocopiers; scanners; filing cabinets.
The position sometimes requires exerting up to 20 pounds of force, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are considered "light work" with a good deal of sedentary work.
While performing the duties of this job, the employee is regularly required to talk, see and hear. The employee is frequently required to sit; will occasionally stand and/or walk; use hands and fingers to grasp, pick, pinch, type; and reach with hands and arms. Employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; operation of standard office machines and equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
About CCRM
CCRM is an industry-leading pioneer in fertility science, research and advancement, offering access to national network of award-winning physicians, a full suite of fertility services, innovation technology and cutting-edge labs. CCRM is currently comprised of eleven locations spanning the U.S. and Canada with growth planned for continued network development on a domestic and international basis. CCRM is proud to assist in building all kinds of families.
Pre-Employment Requirements: All offers of employment are conditional upon the successful completion of CCRM Fertility's onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the
E-Verify Program in order to verify the identity and work authorization of all newly hired employees.
Equal Employment/Anti-Discrimination: We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees