This is a full-time position that provides administrative and clerical support to a Manager of Artists and Attractions. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule.
Essential Duties and Responsibilities include the following: - Coordinates schedule, expenses, and travel for Manager
- Prepares and tracks performance contracts
- Tracks artists' payments and/or commissions
- Fields routine and non-routine questions via phone and email including communication with artists, presenters and orchestra managers in the US, Europe, and Asia
- Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels and visas
- Works independently and within a team on special projects at the request of the Manager which may include planning and coordinating presentations, disseminating information, and organizing company-wide events
- Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture)
- Other duties may be assigned to meet business needs
Qualification/Requirements - Excellent interpersonal skills and ability to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
- Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
- Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
- Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
- Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
Education/Training/Experience - BA Degree or equivalent experience
- At least 2 years' experience as an Assistant
- Additional languages are useful but not required; the ability to engage with people who are passionate about classical music is a plus
This position is non-exempt.
Salary: $50,000