Trinity School, a co-educational, K-12 institution located on the Upper West Side of Manhattan, seeks an Administrative Assistant in the Nurses' Office.
The Trinity Nurses' Office Administrative Assistant/Upper School Attendance Assistant is a 25-28 hour per week part-time position. The person in this position assists the Nurses in gathering, managing, and completing various student health documents, reports and data and also communicates with Trinity parents and business/medical staff outside Trinity regarding clerical requirements. This person will also assist the Upper School in tracking morning student attendance. The Administrative Assistant reports to the Head Nurse and to the Upper School Principal.
Qualifications:
- Ability to maintain absolute confidentiality and discretion regarding students' health and medical information
- Knowledge of/experience in managing computer systems, preferably electronic health record and data systems
- Ability to work in a dynamic atmosphere where there are various situational changes throughout the day
- Proficient interpersonal and organizational skills
- Willing to work with independence and flexibility
- First Aid and CPR certification (Trinity can provide training)
Nurses' Office Responsibilities: - Ensure timely submission of student health information: physical exam forms, immunization forms, allergy and asthma action forms, athletic interval forms and parent online information and others where needed;
- Contact parents, guardians, and medical personnel to gather required medical information for record completion;
- Enter and update immunization data as well as other information into student electronic health records (Magnus);
- Create appropriate groups, trackers, and e-mail reminders in the student health record system (Magnus);
- File hard copies of student health records, medical notes, injury reports, and other reports as needed; and
- Assist with maintenance and inventory of medical and stationary supplies and medications.
Upper School Attendance Responsibilities: - Collects and processes Upper School deans' daily attendance, processes written/phone messages related to attendance/absence and sign-in sheets;
- Cross-references late arrival/ early departure log with daily attendance record as necessary;
- Contacts families of absent students, notes reason for unanticipated absence;(Parents/guardians are called once it is determined that child is not present in school, and if the parent did not call attendance line/submit a note/email previously);
- Enters daily attendance in TigerNet; and
- Emails a daily report to the Upper School in mid-morning, which is utilizedby deans at the end of the day, when it is fully complete.