A multi-discipline engineering firm in Middlesex County, NJ, is hiring an experienced Administrative Assistant for a hybrid position supporting multiple departments. The right candidate will have broad exposure in the administrative, marketing, and accounting departments.
The primary duties will be:
JOB RESPONSIBILITIES
- Answer/route calls, greet visitors, coordinate lunches, clean up conference rooms for meetings
- Prepare outgoing mail
- Maintain/order supplies for the office
- Assist with generating letters, proposals, reports, transmittals, and specifications.
- Data entry for accounting software (Deltek - Vision)
- Send monthly AR reports to clients
- Assign proposals for the PMs and open new project numbers in Deltek.
- Inputting new project numbers into the copiers for tracking
- Running monthly copier reports
- Assist with marketing social media postings and ad campaigns
- Google Analytics tracking and analysis
- Assist with planning and execution of annual and monthly marketing meeting decks.
- Assist with conceptual ideas for marketing ad campaigns
- Communication with outside firms regarding project photography
- Run the dishwasher when in the office
This is a Temp-to-Perm opportunity with a hybrid schedule: 3 days in the office and 2 days remote. Hours will be Monday through Friday, 8:30 a.m. to 5 p.m.
The hourly rate would be between $24.09 and $28.85/hr, DOE. The annual salary is between $50 and $60K. The first 6-8 months will be temporary on an hourly basis.