Administrative Assistant

Position: Administrative Assistant

Location: North Miami (Hybrid - Transitioning to In-Office)

Languages: English - Required Hebrew - Desired/Advantage

Behind every great company is a strong, reliable, and efficient operations team. As we continue to grow and create meaningful impact in the real estate industry, we're looking for an Administrative Assistant who is ready to grow with us. This role is perfect for someone who thrives in a fast-paced, purpose-driven environment, values structure, and takes pride in making things run smoothly. You will play a central role in supporting our leadership, managing internal operations, and ensuring our office functions with professionalism, order, and heart.

Role:

Oversee all office operations, ensuring efficiency, organization, and professionalism.

Manage HR tasks, including employee onboarding, attendance, benefits coordination, and documentation.

Handle accounting paperwork, invoices, payments, and liaise with our finance team.

Coordinate and maintain legal documentation and ensure compliance with company policies.

Manage appointments, meetings, and executive calendars.

Serve as the main point of contact for vendors, service providers, and office maintenance.

Maintain and manage internal systems using Microsoft Office Suite and Google Workspace.

Qualifications:

Fluent in English (spoken and written); Hebrew proficiency is a plus.

Proven experience in administrative, HR, or office management roles.

Strong working knowledge of accounting and legal documentation procedures.

Highly organized with exceptional attention to detail.

Skilled in Microsoft Office Suite (Excel, Word, Outlook) and Google Suite (Docs, Sheets, Drive).

Excellent interpersonal and communication skills-both verbal and written.

Ability to maintain confidentiality and handle sensitive information with professionalism.