About Zyscovich Architects Zyscovich Architects is a nationally recognized Urban Design, Architecture, and Interior Design firm with over 46 years of experience. Headquartered in Miami, we also have locations in New York City, Orlando, Tampa, Jacksonville, West Palm Beach, and Bogotá. Our diverse portfolio spans aviation, mixed-use, multi-family, hospitality, retail, education, federal, and commercial facilities.
About the Role We are looking for a dynamic and detail-oriented
Administrative Assistant to support our Federal Team. This role requires exceptional organizational skills, strong Microsoft Office proficiency, and the ability to multitask in a fast-paced environment. If you thrive in a collaborative setting and enjoy working on diverse projects, we encourage you to apply.
Key Responsibilities - Maintain and organize office files, both digital and hard copy, in compliance with internal and client procedures.
- Utilize Microsoft Office Suite, with a strong emphasis on Excel, for data entry, reporting, and documentation.
- Scan and file documents according to standardized procedures.
- Draft and format routine letters, memos, and reports using Microsoft Word.
- Compile and assemble data for reports and presentations from established sources.
- Assist with contracts and writing proposals.
- Schedule and manage calendars, meetings, and travel arrangements.
- Provide general administrative support and perform additional tasks as assigned.
Qualifications & Skills - High School Diploma required; minimum of 2 years of administrative experience.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Expert-level communication and writing skills.
- Ability to work independently, manage multiple tasks, and prioritize effectively.
- Exceptional organizational skills and attention to detail.
- Experience in the Architecture & Engineering industry is a plus.