Administrative Assistant

Youth Administrative Assistant

Job Overview: Coordinate and provide support to ensure efficient operation of the Youth Department. Supports Youth Director & Youth Pastor through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material by performing the following duties.

Essential Duties and Responsibilities:

Coordinates the logistics for all weekly services and youth events

Be a liaison for all meetings in reference to events and/or conferences of the youth

Provide reports to the youth director and youth pastor of all department meetings for weekly services, special services, events, projects, etc.

Coordinate all pastoral care and leadership impartations for the youth director and pastor

Responsible for managing the department budget under the supervisions of both youth director & youth pastor

Responsible for coordinating all SGN invites and impartations with agenda

Coordinate logistics for services, special events, conferences, and guest speakers

Assist youth director & youth pastor with the agenda for weekly services, special events and conferences

Responsible for maintaining office inventory stocked and ordering supplies

Attend to email and mail correspondences pertaining to the department

Responsible for all purchasing for the youth department under supervision of the youth director and pastor

Input all invoicing through financial portal and legal portals under the supervision of youth director and pastor

Maintain the database up to date and provide monthly reports

Coordinate youth volunteers for weekly services, special events and conferences

Manage department calendar, confirming scheduled meetings, ensuring that meetings are added to all necessary parties, etc.

Provides support to other departments during special events/services to help meet organizational needs. This may include temporary adjustment in schedule and assignments

Additional duties may be assigned

Professional Qualifications:

Interpersonal and relational skills

Strong ability to multitask

Ability to read, write and speak in English and Spanish

Excellent organizational and leadership skills

Team building skills

Ability to create and manage budgets

Profess high level analytical and problem solving skills

Must work well under pressure

Ability to solve practical problems and deal with concrete variable in situations

Knowledgeable of all Microsoft programs, Adobe reader and Google platforms

Education and/or Experience Requirements:

Associates Degree in a ministry related field is preferred

High School Diploma or equivalent (GED)

minimum of 1-2 years of experience in administrative assistant

Spiritual Qualifications:

Uncompromised commitment to KJM's vision, values, core beliefs and statement of faith

Agree to be an active participant in KJM

Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the scriptures

Understand that in this role, they are a critical part of KJM's mission to bring the supernatural power of God to this generation, and part of their responsibilities as a church employee includes being considered a spiritual leader in the church