Administrative Assistant

F.A. Wilhelm Construction - Administrative Assistant

Empowering People to Build What Matters- That is our mission and our legacy.

Our nearly 100 years of building communities in which we work and play, started with one man and one dream. Today, we are a company that puts People First by providing Meaningful Partnerships, insisting on making a Positive Community Impact, with Safety Always, all with a Learn-Do-Share mentality.

F.A. Wilhelm Construction is an industry leader with the culture of doing the right things for our employees, partners, clients, and community. We have an excellent reputation in the construction industry and have enjoyed steady growth and strong financial performances for many years. Wilhelm's construction professionals turn the conceptual, and sometimes seemingly impossible, into fully completed, innovative spaces where life happens.

We are looking for the right person to join our team as the Administrative Assistant. Is that you? If so, we want to talk to you.

Responsibilities

As the Information Technology Administrative Assistant, your primary responsibility will be to support the IT team with procurement, asset tracking, and other administrative tasks, ensuring efficient operations and compliance with company processes.

1. Procurement & Asset Management

• Accurately purchase and receive software, hardware, and IT-related services in alignment with company processes, needs, and budget.
• Maintain meticulous records of IT assets, including computers, peripherals, and software licenses, ensuring all inventory is properly documented and up to date.
• Track and manage IT equipment lifecycles to optimize usage and replacements.

2. Vendor & Contract Management

• Oversee software licenses, IT service contracts, and vendor agreements to ensure compliance, cost optimization, and timely renewals.
• Work closely with vendors to coordinate IT-related purchases and installations.
• Process invoices accurately by collaborating with vendors and accounting, resolving discrepancies as needed.
• Maintain organized records of contracts, invoices, and IT documentation for compliance and audit purposes.
• Provide administrative support, including scheduling, reporting, and assisting with special projects.

3. Software Compliance & Administrative Support

• Conduct software audits to ensure compliance, optimize costs, and forecast future licensing needs.
• Maintain well-organized records of contracts, invoices, and IT documentation for easy retrieval.
• Provide administrative support, including scheduling, reporting, and assisting with special projects.

Key Attributes

• Comfortable at the table with all levels of leadership

• Collaborator

• Integrity

• Organized and systematic

• Proactive Problem Solver with outstanding interpersonal skills

• Commitment to Excellence

What it takes

• A Bachelor's degree, 1-4 years of related work experience or a combination of both

• Knowledgeable of IT procurement, asset management, contract administration.

• Basic proficiency in MS Office and Windows; experience with asset management and purchase order (PO) systems is a plus.

F.A. Wilhelm offers a unique opportunity for the right person to experience a variety of project work. Working at F.A Wilhelm, you can expect:

• A competitive compensation package.
• A comprehensive benefits package to include medical, dental, vision, and 401K match. Basic life insurance, short-term and long term disability insurance is paid for by F.A Wilhelm.
• Discretionary yearly bonus program.
• A generous PTO bank.
• Wilhelm University access for training/development.