Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
As an equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Department of Transportation: The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state's quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.
Role Overview: This position provides support to INDOT's fixed asset area, utilizing the state's financial system (PeopleSoft Financials) INDOT"s fixed asset value is $18B as of Jan 2025. Responsibilities include coordination of the statewide fixed asset inventory and entering, updating, and maintaining the financial records associated with fixed assets. In addition, this role serves as the primary disposition agent for INDOT, overseeing all administration of 13812 forms, auction sales, and retirement of auction items. Proceeds from auctions in FY25 totaled $1M. This position also supports job duties relating to other tasks within the finance team.
In this position you will be responsible for assuring accurate, coordinated, and timely communication with the Central Office Procurement, District Procurement, Divisions of Facilities, Equipment, Real Estate, and the Auditor of State to help facilitate the addition, retirement, and maintenance of Fixed Assets along with communicating auction details to districts and IDOA. Additionally you will create and maintan procedures for daily tasks performed.
Salary:
This position traditionally starts at an annual salary of $37,648.00. Salary for this position may be commensurate with education and job experience.
Location:
This position is located in INDOT's Central Office, Indianapolis.
A Day in the Life: The essential functions of this role are as follows:
- Coordinates statewide inventory, including completion of central office inventory.
- Serves as the disposition agent for INDOT and coordinates surplus pickups for central office.
- Creates 13812 disposal forms for central office, receives all 13812 forms, and obtains appropriate approvals from IDOA.
- Communicates all auction details to districts and handles administration and reconciliation for all auctions to include sales and retirement of auction items.
- Communicates auction spreadsheets and 13812 forms to IDOA.
- Enters PeopleSoft conversations and attaches documents to ensure accurate record keeping.
- Submits disposal requests to finance.
- Distributes asset tags to districts and asset tags for central office purchases.
- Makes updates to PeopleSoft AM to reflect changes regarding new custodian, new division, etc.
- Verifies all plated equipment is retired and all inspection forms have been completed.
- Support job duties relating to other tasks within the finance team including being the primary backup to the cashier
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success: The ideal candidate in this role should minimally have
- High school diploma or equivalent
- General knowledge of the basic principles and practices of administrative management.
- Experience with PeopleSoft Financials and Asset Management module preferred.
- Experience working independently and as part of a team with a focus on innovation and creativity.
- Ability to effectively communicate, both orally and in writing.
- General knowledge of agency organization, function, and purpose.
- Ability to develop and write procedures to train others on specific tasks.
- General knowledge of the basic principles and practices of administrative management.
- Ability to establish cooperative work relationships with a variety of stakeholders.
Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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