Administrative Assistant

Company Description

Sheladia Associates, Inc. (Sheladia), a minority-owned business established in 1974, is an engineering and architecture firm supporting U.S. government, state and county projects, as well as international, multi-lateral donor bank and host-country funded projects.

Job Description

The duty location for this position is in Huntsville, AL, with a to-be established office located in the Huntsville region. A remote capacity will be considered for the beginning of this position prior to the established office.

We are seeking an organized and efficient Administrative Assistant to join our team in Huntsville, United States. The ideal candidate will provide crucial support to our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of our organization.

• Manage and maintain executive calendars, scheduling meetings and appointments
• Handle incoming phone calls and emails, responding or redirecting as appropriate
• Prepare and edit correspondence, reports, and presentations
• Organize and maintain paper and electronic filing systems
• Coordinate travel arrangements and prepare itineraries
• Assist with event planning and coordination
• Perform data entry and maintain databases
• Capture and distribute team meeting notes and action items
• Organize and maintain files within the team's shared network drive
• Ensure contract documents are executed, distributed to all stakeholders, and filed as required

Qualifications

• High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred
• 1-3 years of administrative experience preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Attention to detail and accuracy in work
• Problem-solving skills and ability to work independently
• Ability to maintain confidentiality and handle sensitive information

Additional Information

Salary: Starting at $18 an hour - $37,440 annual

Sheladia provides employees the opportunity to work in a diverse, multi-cultural environment with exposure to and collaboration with multiple disciplines on a variety of projects. You will work in a hands-on, collaborative team environment.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health Savings Account (HSA; with eligible medical plan enrollment)
Life insurance
Long-term disability
Medical insurance
Paid holidays
Paid time off
Vision insurance

Sheladia Associates, Inc. is an Equal Opportunity Employer. Compensation commensurate with experience.

Job Type: Full-time