Administrative Assistant

Huntsville, Alabama

SportsMed

Key Responsibilities:

Administrative Support:

- Provide general administrative support to team members, including scheduling meetings, answering phone calls, and handling correspondence.
- Prepare, organize, and maintain files, records, and documents.
- Assist in the preparation of reports, presentations, and other materials as needed.

Calendar Management:

- Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
- Ensure all scheduling conflicts are resolved and that all appointments run smoothly.

Office Management:

- Order and maintain office supplies and ensure the office is organized and well-maintained.
- Ensure that office equipment (e.g., printers, fax machines, copiers) is in good working condition and arrange for repairs when necessary.

Data Entry & Filing:

- Input and update data into company databases or systems.
- File and archive documents, both physical and digital, for easy access and retrieval.

Event Planning:

- Assist in organizing company events, meetings, and conferences.
- Coordinate logistics for events, including room setups, catering, and materials.

Recruitment Support:

Assist in posting job openings on various job boards and company websites.
Review resumes, schedule interviews, and communicate with candidates.
Maintain candidate records and assist in the hiring process, including background checks and reference checks.
Help with new hire onboarding, including preparing orientation materials and conducting introductory training.

Employee Records Management:

Maintain accurate and up-to-date employee records in HRIS (Human Resources Information System).
Update employee information, including personal details, job changes, and other relevant information.
Assist in preparing and processing employment documentation such as contracts, performance reviews, and terminations.

Benefits Administration:

Assist employees with inquiries about benefits packages (health insurance, retirement plans, etc.).

Payroll Support:

Support the payroll process by gathering and verifying employee attendance and timesheets.
Assist with payroll inquiries and resolve any payroll-related issues.

Qualifications:

Proven experience as an Administrative Assistant or similar role.
Excellent organizational and time-management skills.
Strong verbal and written communication skills.
Proficient in MS Office and Kofax PDF (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with confidentiality.
Strong attention to detail and problem-solving abilities.
High school diploma or equivalent; additional certification or training in administration is a plus.

Preferred Skills:

Experience with office management software (e.g., Google Workspace, Dropbox, etc.).
Knowledge of basic bookkeeping and invoicing.
Ability to multitask and prioritize effectively in a fast-paced environment.

Work Environment:

Date Posted: 27 March 2025