Ada Bible Church is dedicated to fostering a welcoming, safe and secure environment for our community. We are seeking a warm, friendly, organized and proactive Administrative Assistant to serve and provide essential support to our Hospitality and Safety and Security teams. This position is part-time, offered up to 25 hours per week located at our East Paris Campus.
What you will do:General Administrative Support to Hospitality Department - Schedule meetings for the Director of Hospitality and assist in maintaining the calendar
- Attend team meetings, record and distribute meeting minutes
- Reconcile financial statements and assist in budget preparation
- Collaborate with Service Programming Admin to provide weekend service supplies and deliverables
- Stock and order hospitality supplies
- Prepare correspondence, spreadsheets, or other documents as requested by team members
- Prepare event online registrations and schedule event communication
- Assist with special projects as time allows
General Administrative Support to Safety & Security Department - Support the Safety and Security Training Director in volunteer recruitment efforts for Security Teams
- Assist with scheduling volunteer and staff security trainings at Director request
- Prepare correspondence, spreadsheets, or other documents for team members as requested
- Attend planning meetings, record, and distribute meeting minutes
- Serve as a resource for incident response and follow up on the incident report process
- Assist with ordering supplies, check requests, etc.
- Track and record information in databases including Arena, eSpace, basecamp, and other software programs
- Prepare event online registrations and schedule event communication
- Collaborate with other Ada Bible Church ministries that use departmental resources
- Reconcile financial statements
- Assist with churchwide volunteer background checks as needed
- Assist with atrium admin duties on Thursday mornings by greeting visitors and answering phone calls
Who we're looking for: We're looking for someone with at least 2 years of work experience as an administrative assistant or related. Formal education beyond a high school diploma is not required for this position.
Beyond this, we're looking for an Administrative Assistant who is:
- A warm, welcoming presence who enjoys interacting with many different people and personality types
- Excellent communication skills both written and verbal
- Organized and attentive to detail and accuracy
- Strong multitasking skills
- Comfortable handling confidential information
- Proficient in Microsoft Office Suite and database management
Finally, we're looking for someone who is eagerly committed to following Christ and exhibits a thriving relationship with him. Membership at Ada Bible Church is not a prerequisite for hire, but you should be willing to become a member within 90 days of hire and have beliefs consistent with our statement of faith.
Ready to apply? If this all sounds good to you and you would like to join us, we want to learn more about you. To apply, click the "Apply Now" button at the bottom of this page. Fill out our employment application in full, including your cover letter and resume.
About Ada Bible Church Ada Bible Church is a thriving and growing multi-site church serving greater Grand Rapids, Michigan. Each weekend, more than 8,000 people worship with us at our four campus locations throughout the community. To learn more about us or to view a weekend service, visit our website at .