This job description outlines a versatile clerical role within a highway material testing facility's Business Unit Section. Key aspects of the position include:
Role Overview:
- Intermediate-Level Clerical: This position requires a balance of established office skills and the ability to handle more complex tasks related to purchasing, finance, and logistics.
- Business Unit Focus: The work directly supports the business operations of the facility, ensuring smooth administrative processes.
- Variety of Duties: The role encompasses a wide range of responsibilities, from routine office tasks to more specialized financial and tracking activities.
Key Responsibilities:
- Purchase Tracking (SMO Expenditures):
- This is a core duty, requiring meticulous attention to detail.
- The individual will manage the entire purchasing process, from initial requests to final warrant issuance.
- Emphasis on compliance with purchasing guidelines and budget monitoring.
- Mailroom and Inventory Management:
- Handling all mail-related functions (receiving, sorting, shipping).
- Managing the inventory of uniforms, aprons, and lab coats.
- Financial Reporting and Data Analysis:
- The ability to extract financial data, analyze it, and present it in a clear and understandable format.
- Front Desk Backup:
- Providing coverage for the front desk, including greeting visitors, issuing badges, and directing them.
- Contract Worker Timesheet Processing:
- Reviewing and processing timesheets, and tracking contract worker hours.
- General Office Duties:
- Performing standard clerical tasks such as copying, filing, shredding, and assisting with projects.
Preferred Skills:
- Strong Communication and Interpersonal Skills: Essential for interacting with colleagues, visitors, and vendors.
- Organization and Motivation: The ability to manage multiple tasks and prioritize effectively.
- Data Entry and Quality Review: Accurate and efficient data entry skills, with a focus on quality.
- Computer Proficiency: Expertise in Outlook, Excel, Word, and PowerPoint.