We are seeking a polished, highly organized Administrative Assistant to serve as the first point of contact for our client's firm. In this role, you will represent the firm with professionalism, warmth, and efficiency, while providing critical administrative support to ensure the smooth day-to-day operations of the office. This position offers the opportunity to work within a creative, dynamic environment alongside designers and project teams shaping the built environment.
Key Responsibilities
- Provide administrative support to multiple managers and principals simultaneously.
- Format, proofread, and assist in the production of high-quality documents and graphics using Microsoft Office and Adobe Creative Suite.
- Manage the ordering, tracking, and inventory of office and kitchen supplies.
- Support the planning and execution of firm-sponsored events, including coordinating vendors and logistics.
- Handle and submit expense reports for upper management in a timely and accurate manner.
- Coordinate domestic and international travel arrangements for staff, including troubleshooting last-minute changes and emergencies.
- Process incoming and outgoing mail, packages, and courier services.
Qualifications
- 1 year of administrative, or office coordination experience.
- Professional demeanor with exceptional interpersonal and communication skills.
- Highly organized, detail-oriented, and proactive.
- Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); Adobe Acrobat proficiency a plus.
- Ability to manage multiple priorities with grace and accuracy in a fast-paced environment.