Administrative Assistant I

Salary: $23.11 - $28.08 Hourly
Location : San Gabriel City Hall
Job Type: Part-Time
Department: Citywide
Opening Date: 03/24/2025
Closing Date: 4/27/:59 PM Pacific
FLSA: Non-Exempt

Description
Position Type

Administrative Assistant I is an entry-level position. This recruitment will fill a part-time hourly position based on a regular position classification. As such, this position shall be limited to a maximum of 1500 hours per year and is at-will and unbenefited. Incumbents of this position must perform a variety of administrative tasks and provide direct customer support. This recruitment will fill an immediate opening in the Finance Department, but this position may also be assigned to various departments throughout the organization as needed.
Nature & Scope of Position

Under direct supervision, the Administrative Assistant I performs a variety of general clerical duties in support of an assigned department, division, or program area; receives and directs telephone calls and visitors; receives, routes, and distributes incoming and outgoing mail; prepares and enters a variety of data; provides information to other agencies, City staff, and the general public; and performs other related duties as assigned.
Examples of Duties
For more information on this position, please click the following link for the Administrative Assistant I position classification specification.
Typical Qualifications

Any combination of experience, education, knowledge, skills, and abilities may be considered. A typical way to obtain knowledge, skills, and abilities would be:

• High school diploma or GED equivalent.
• One year of increasingly responsible clerical, administrative, and/or customer service experience.
• Local government experience is desirable.
• Possession of a valid Class C California Driver's License and ability to maintain a satisfactory driving record are required.

Supplemental Information
APPLICATION INSTRUCTIONS

Candidates must complete a City of San Gabriel online application. Applications must be thoroughly prepared and include the following two items as attachments to the online application: (1) cover letter and (2) professional résumé. Driver's license will be validated upon conditional offer of employment. Exception to a valid driver's license may be made on a case-by-case basis.
APPLICATION FILING DEADLINE

The application filing period is scheduled to close at 11:59 pm on Sunday, April 27, 2025, or earlier if deemed necessary. Please do not hesitate to apply.
RECRUITMENT SCHEDULE (TENTATIVE)

The following is the tentative schedule for this recruitment. Please prepare your schedule in advance to accommodate the anticipated recruitment schedule. Note that this schedule may be changed at any time without notice, if deemed necessary. Please call Kimber Gutierrez, Human Resources Management Assistant at or check the posted recruitment bulletin for updates.

Application Filing PeriodMarch 24 - April 27, 2025Panel InterviewWeek of May 5 or May 12, 2025
Selection InterviewWeek of May 19 or May 26, 2025Pre-Employment2-4 weeksTarget Start DateJune 16, 2025
This position is not eligible for benefits.
01

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be honest and accurate in your application. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.Lastly, please be clear, cogent, organized, detailed, and responsive in your application and attachments. Applications lacking clarity, correct grammar/spelling, organization, and overall execution will be rejected.

• Yes, I understand and agree
• No, I do not agree

02

Do you have a High School diploma or GED?

• Yes
• No

03

What is your highest level of education completed?

• N/A
• High School Diploma or GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree of Graduate Degree equivalent (e.g., Juris Doctorate).

04

Please indicate the total combined number of years' experience you have working as an Executive Assistant, Administrative Assistant, Record Keeper, Clerk, and/or Management Assistant.

• 0 - 1 year of experience.
• 1 - 2 years of experience.
• 2 - 3 years of experience.
• 3 - 5 years of experience.
• More than 5 years of experience.

Required Question