Admin Assistant (Part-time)1
Job Description
Jade Global is seeking a highly motivated and organized individual to join our team as an Administrative Assistant. In this role, you'll play a vital role in supporting our daily operations and ensuring a smooth workflow.
This role will be a part-time opportunity.Job Duties: - Maintain all immigration paperwork (printing paperwork for signature, collecting required checks, posting LCA's, printing and filing PAF)
- Coordinate new hire kit for new hires
- Manage all orders with vendors for HR and Marketing purchases
- Assist with event planning and coordination
- Create fliers and signage for HR events
- Assist with maintaining
- Check the mail in office
- Assist in maintaining physical employee files and HRIS
- Answer and direct incoming calls
- Greet employees and guests upon entry and exit
- Maintain break rooms with full stocked items (check daily)
- Ship and receive all documents and packages
- Pick up any required items for the office (supplies, decorations, breakfast, etc.)
- Maintain corporate apartment (house cleaner, calendar bookings, handyman)
- Work with talent acquisition on room bookings and schedule for onsite interviews
- Organize food orders for meetings and events.
- Order breakfast/weekly lunch for employees
- Help coordinate HR and marketing events
- Assist managers in coordinating team events
- Complete all required travel bookings
- Print badges and send access requests to property managers
- Order business cards for new hires
- The Ideal Candidate
- Possesses a can-do attitude and a willingness to go the extra mile.
- Demonstrates excellent communication and interpersonal skills.
- Highly organized and detail-oriented, with the ability to prioritize tasks effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Adaptable and flexible, with the ability to thrive in a fast-paced environment.
Although our standard hours are Monday-Friday from 10:00 am to 2:00 pm, a willingness to be flexible is essential. 2 days to work from Office Join Jade Global and Make a Difference. Expected hours: 20 - 25 per week