Admin Assistant (Part-time)

San Jose, California

Jade Global
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Admin Assistant (Part-time)1

Job Description

Jade Global is seeking a highly motivated and organized individual to join our team as an Administrative Assistant. In this role, you'll play a vital role in supporting our daily operations and ensuring a smooth workflow.
This role will be a part-time opportunity.

Job Duties:
  • Maintain all immigration paperwork (printing paperwork for signature, collecting required checks, posting LCA's, printing and filing PAF)
  • Coordinate new hire kit for new hires
  • Manage all orders with vendors for HR and Marketing purchases
  • Assist with event planning and coordination
  • Create fliers and signage for HR events
  • Assist with maintaining
  • Check the mail in office
  • Assist in maintaining physical employee files and HRIS
  • Answer and direct incoming calls
  • Greet employees and guests upon entry and exit
  • Maintain break rooms with full stocked items (check daily)
  • Ship and receive all documents and packages
  • Pick up any required items for the office (supplies, decorations, breakfast, etc.)
  • Maintain corporate apartment (house cleaner, calendar bookings, handyman)
  • Work with talent acquisition on room bookings and schedule for onsite interviews
  • Organize food orders for meetings and events.
  • Order breakfast/weekly lunch for employees
  • Help coordinate HR and marketing events
  • Assist managers in coordinating team events
  • Complete all required travel bookings
  • Print badges and send access requests to property managers
  • Order business cards for new hires
  • The Ideal Candidate
  • Possesses a can-do attitude and a willingness to go the extra mile.
  • Demonstrates excellent communication and interpersonal skills.
  • Highly organized and detail-oriented, with the ability to prioritize tasks effectively.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Adaptable and flexible, with the ability to thrive in a fast-paced environment.
Although our standard hours are Monday-Friday from 10:00 am to 2:00 pm, a willingness to be flexible is essential. 2 days to work from Office
Join Jade Global and Make a Difference.
Expected hours: 20 - 25 per week
Date Posted: 07 June 2025
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