Admin Assistant

Admin Assistant
White Plains, NY
12+ Month Contract
Pay Range - 20 - 25/hr, W 2 (Depending on experience) Additional Job Details: 100% onsite
9-6 EST Schedule
sap-12 months OT possible as needed

Description/Comment: As an Administrative Assistant, you will perform a wide range of administrative duties that support the smooth operation of the Business Licensing organization. You will engage with multiple teams, handle complex tasks, and manage important documentation. Your attention to detail and organizational capabilities will help maintain an efficient and effective workplace. You will report to the Associate Director, Operations and work under the leadership of the Director, General Management.

Essential Duties and Responsibilities : Welcomes occasional guests by greeting them in person or by telephone. Answering and directing all incoming telephone calls and routing to the appropriate individual/department. Scans, logs and routes all incoming mail. Maintains integrity of mail tracking database to ensure all incoming mail is accounted for and no correspondence is lost. Collaborates with all departments and remote employees. Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing expediting and verifying receipt of supplies.
Assist Accounting department with syncing invoices, receiving payments, and collection activity tasks. Assist with in-office event coordination as needed.
Answering and routing calls. Outlook and Excel. Attention to detail.