Admin Assistant

Innova Solutions has a client that is immediately hiring for an Administrative Assistant Position type: Full-time, Contract Duration: 06 months Location: White Plains NY 10601 hybrid As an Administrative Assistant you will:
• Working for 3 VP Executives (VP Sales Strategy & Enablement); (VP & CEO The Nautilus Group); (VP Financial Guidance)
• Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners and prepare meeting materials
• Book car services for business trips
• Reconciles travel expenses as well as process other expenses
• Recordkeeping of corporate travel and vacation time in HR Central
• Office Management for the 17th Floor
• Manage calendars
• Maintain office supplies
• Manage monthly birthday celebration
• Manage office events including raffles, large catering orders and happy hours
• Run Book of Business Reports for agents
• Business cards for NE and PA zones
• Survey creation and management for business events Administrative Skills:
• Proficient with Microsoft Office Package - Word, Excel, PowerPoint and Access a plus.
• Excellent recordkeeping
• Excellent file management - creation, maintenance and disposition
• Coordinates all travel and expenses
• Timely and accurate expense management
• Directs inquiries and follow ups with the appropriate parties to assure timely and thorough resolution Qualifications:
• Degree or work experience
• Previous experience in Financial Services is required
• 5-9 years of relevant experience is required. Qualified candidates should APPLY NOW for immediate consideration. Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW. Thank you. Sara Almas PAY RANGE AND BENEFITS: Pay Range : $20.00 - $24.00 per hour Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, ) One of the Largest IT Staffing Firms in the US - Ranked by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or . Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. Minimum Salary: 20.00 Maximum Salary: 24.00 Salary Unit: Hourly