Virtual Secretary

We are seeking a reliable and tech-savvy Virtual Secretary to provide remote administrative and clerical support to our team. The ideal candidate will be highly organized, an excellent communicator, and capable of handling a variety of administrative tasks efficiently from a remote location.

Key Responsibilities:
Manage and maintain schedules, calendars, and appointments for executives or team members

Answer and route emails, phone calls, and messages professionally and promptly

Prepare and edit correspondence, reports, presentations, and other documents

Organize and maintain digital files and databases

Coordinate virtual meetings, including scheduling, sending invites, and managing logistics

Perform data entry and maintain accurate records

Handle travel arrangements and prepare itineraries when needed

Provide general administrative support to various departments as needed

Maintain confidentiality and handle sensitive information with discretion

Qualifications:
Proven experience as a secretary, administrative assistant, or virtual assistant

Strong proficiency in Microsoft Office, Google Workspace, and communication tools (Zoom, Slack, etc.)

Excellent written and verbal communication skills

Highly organized with strong time management abilities

Ability to work independently, manage multiple tasks, and meet deadlines

High school diploma required; additional qualifications in office administration are a plus

Work Environment:
Remote position (fully virtual)

Flexible hours depending on business needs

Collaborative digital work environment with regular virtual meetings