Part-time Hybrid (80% Virtual + 20% Madison, WI-based Events)
Start Date: May-June 2025
Little Light Solutions (LLS) is growing, and we're looking for a reliable, creative, and people-first Virtual Executive Assistant to join us on a contract basis. If you're an organized go-getter who's values-aligned, AI-curious, and loves helping small businesses thrive - this might be your dream role.
This is a flexible, remote-friendly role with the opportunity to attend local events in Madison, WI 1-3 times per month. You'll support the founder directly at first, and over time, there's potential to grow into a larger role as the business and client needs expand.
We're especially excited about folks who have some experience but are looking for a place to grow. You don't have to be an expert in every tool or task listed - what matters most is that you're organized, values-aligned, and ready to commit to learning and building alongside the business.
What You'll Be Doing
In your first 6-12 months, you'll focus primarily on supporting LLS with:
- Creating graphics for social media and workshops using Canva
- Assisting with calendar management and meeting scheduling
- Managing social media (Buffer, content repurposing, engagement, drafting posts using AI tools)
- Utilizing AI tools (like ChatGPT) for technical writing, content transformation, and marketing ideas
- Supporting email marketing by drafting newsletters, building simple funnels, and helping optimize our outreach in platforms like Kit
- Updating project management boards in by turning notes into tasks and helping organize next steps across platforms
- Reviewing networking connections after events, fostering relationships, and increasing outreach with potential clients, partners, and community members
- Attending select client events, fundraisers, or networking meetups (paid time)
- Helping build foundational systems and processes alongside the founder
We'd Love to Work With Someone Who:
- Has some hands-on experience in Canva, social media management, email platforms, and tools like Buffer, Squarespace, or QuickBooks Online
- Has a general understanding of AI tools (like ChatGPT, Canva Magic Write, Gemini, etc.) and how to use them for writing, brainstorming, or improving efficiency
- Is detail-oriented and naturally organized - you notice the little things and follow through
- Can manage their own time and priorities effectively
- Is open to training, mentorship, and learning new systems - with a willingness to invest in this role for the long term
- Enjoys creating smooth systems, solving problems, and building alongside others
- Values honesty, communication, inclusivity, and collaboration
- Has access to a computer, reliable internet, and a quiet space for virtual meetings
- Is located in the Madison, WI area and available to attend 1-3 events/month as needed
Why You'll Love Working with LLS
At LLS, we're all about people-first business. We empower creative entrepreneurs - especially women, queer folx, and other marginalized identities - to create sustainable, authentic success. We walk the talk with a culture of flexibility, boundaries, and radical respect.
You'll be working directly with our founder, a former educator and operations expert who believes in collaborative systems, thoughtful mentorship, and creating a fun, low-drama work environment. We're here to do meaningful work - not busy work - and to grow in a way that feels aligned.
This is a growth-oriented role. Over time, there may be opportunities to take on more hours, more responsibilities, or even shift into supporting clients directly.
Details
- Position Type: Contractor (1099), with potential to evolve into a W2 role later
- Hours: 15-25 hours/month (flexible and variable)
- Pay: $20-$30/hr depending on experience
- Start Date: May or June 2025
- Location: Hybrid - mostly virtual, with occasional events in Madison, WI
To Apply:
Before applying, we encourage you to check out our website to learn more about who we are and what we do:
Please email with:
- Your resume and a cover letter that includes a brief overview of your experience
- Three references - these can be letters of recommendation or contact info for folks we can reach out to
Applications that lack references or a cover letter will not be considered.
Let us know if you need any accommodations in the application process - we're committed to inclusivity and accessibility every step of the way.
Little Light Solutions is an equal opportunity employer. We strongly encourage applications from all people: queer, trans, disabled, neurodivergent, Black, Indigenous, and people of color.