USA - Administrative Assistant III

Pay: $24/hr
Location: Deerfield
Open to Remote/Hybrid: 3 days per week in the office
Work Schedule: 8h per day min
Length of Contract: 6 months
Possible Contract to Hire Role? yes
Interview process: (Teams/Onsite, Length, Rounds, Team involved) - teams Vaani and Christoph

Senior Administrative Assistant
Duties & Responsibilities

• Leadership: Executive support of VP R&D and VP, Marketing.

• Office Management: Oversee daily office operations, ensuring efficient workflows and adherence to organizational policies.

• Team Leadership: Manage and supervise administrative staff within Marketing and R&D team, providing guidance, training, and performance evaluations.

• Meeting Coordination: Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration.

• Communication Management: Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.

• Budget Oversight: Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, Travel and expense report management.

• Project Management: Monitor and report on administrative activities and project progress, providing updates to senior management.

• Resource Management: Maintain and manage office supplies and equipment, ensuring availability and functionality.

• Compliance Assurance: Ensure compliance with organizational policies, regulations, and best practices.

• Special projects and other duties as assigned/ Preferred based in Deerfield, IL

Qualifications

• Must have excellent oral and written communication skills to effectively communicate with high levels of the organization.

• Ability to work independently and identify proactive solutions to complex situations.

• Manage multiple tasks with high attention to detail and high degree of accuracy and timeliness.

• Advanced Microsoft Office skills.

Education/Experience

• HS diploma or equivalent. Associate degree or professional certification preferred.

• 8+ years experience supporting Leadership staff as a Sr Administrative professional.