US - Executive Assistant II

Executive Administrative Assistant - Corvallis, OR
Duration: 2 years Contract
Pay range: $20-25/hr
Must Have:

• Bachelors or relevant Associates degree

• 7+ years of experience as Administrative Assistant for Executives

Our Fortune 500 client (One of the world's largest Healthcare companies) in Corvallis, OR is looking for hardworking, motivated talent to join their innovative team.
Are you a Executive Administrative Assistant with a passion for collaborating with multiple teams and an interest in working onsite? Don't wait apply today.
Job Requirements & Expectations:

• Acts with integrity, confidentiality and discretion in all activities and interactions

• Show dependability, initiative (self-starter), resourcefulness in finding solutions, and strong
follow-thru and follow-up

• Strong organizational skills

• Strong attention to detail, reduce/avoid errors, keep all the facts straight

• Ability to quickly learn (and become subject matter expert/resource for) software
application, web applications, and variety of systems and processes

• Positive attitude

• Professional demeanor

• Flexibility to support Directors (and Managers) with different styles and support needs

• Ability to support multiple people simultaneously

• Quickly become a knowledgeable and reliable administrative resource for where to find
things and how to get things done within client

• Ability to communicate effectively in person and in writing for collaboration and follow-up

• Ability to work independently and as part of a larger team of Assistants
Job Responsibilities

• Support various levels of HP Managers and staff

• Managing/coordinating calendars and scheduling meetings, learning/understanding
priorities, managing updates and resolving scheduling conflicts (using Outlook, Zoom)

• Attending and taking notes in staff meetings, then archiving/distributing notes (using Word or Teams)

• Updating org charts, distributions lists and other documents (using PowerPoint, Excel, Word or HP systems)

• Organizing digital files (using Teams and SharePoint)

• Records retention & management

• Travel scheduling (using CWT) and expense report submissions (using EEM)

• Purchasing, use of appropriate purchasing channel for goods and services (holder of AmEx p-card; P360 system, internal partners)

• Organizing meeting and event logistics: room scheduling and set-up, catering scheduling and delivery handling, communication updates to attendees

• Other duties as assigned
Education & Experience:

• Bachelors or relevant Associates degree

• 7+ years of experience as Administrative Assistant for Executives

• Experience working for large corporation, a plus
Skills:

• Microsoft Office (PowerPoint, Excel, Word)

• Microsoft Teams / SharePoint

• Zoom

• Smartsheets

• Ability to quickly learn multiple HP systems and processes for travel reservations, expense reports, purchasing, and facilities