University Program Associate

University Program Associate

Please see Special Instructions for more details.

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information:

Position Information

General Information
Vacancy Open to
All Candidates

Employment Type
Permanent - Full-time

If time-limited, note appointment end date

Hours per week
40

Months per year
12

Position Number
008316

NC Salary Grade Equivalency
GN07

Classification Title
University Program Associate - Journey

Working Title
University Program Associate

Salary Range
$40,350 - $49,133

Anticipate Hiring Range
$40,350 - $49,133

FLSA Status
Non Exempt

Division
Academic Affairs

Department
Urban Research & Community Engagement

Work Unit
urbanCORE

Work Schedule
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.

Primary Purpose of Position
This position serves a dual role in providing direct administrative support to the Urban Institute and Data Trust as the University Program Associate, which includes assisting with monitoring and tracking of Urban Institute research and Data Trust projects, governance documents, procedures and policies.

Minimum Education/Experience

Required Minimum Qualifications:

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four year college or university and one year of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Job Duties

• Coordinates governance and compliance for Urban Institute's externally funded projects and the Charlotte Regional Data Trust, reporting to the UI Operations Manager.
• Involves managing legal agreements, data sharing, and research requests while ensuring compliance with UI and Data Trust policies.
• Serves as a liaison to the Data Trust Board, handling meeting logistics, minutes, and reports.
• Supports project record-keeping, financial tracking, and data security compliance using systems like Banner and Niner Research.
• Event coordination and maintaining personnel records.
• Proficiency in MS Office, Google Suite, and Adobe is required.
• Provides budgetary support for the Urban Institute and Data Trust, managing financial transactions for Foundation grants, federal grants, contracts, and state funds, with specialized knowledge of Data Trust's 501(3) processes.
• Supports the UI Operations Manager and Business Officer/Data Trust Treasurer, preparing budget reports for the Data Trust Board and handling Banner Finance activities.
• Budget modifications, personnel paperwork, travel reimbursements, and ensuring compliance with University and state financial policies.
• Proficiency in Banner Finance, Banner HR, and Niner Research is required to maintain accurate records and reconcile funds.
• Supports pre- and post-award financial activities, vendor relations, and maintains a financial backup system for fiscal stability.

Other Work Responsibilities

Departmental Preferred Experience, Skills, Training/Education

• Bachelor's degree; or equivalent combination of training and experience.
• Experience with Board and/or Community stakeholder committee management.
• Experience with creating and maintaining documents related to Board of Directors and subcommittees.
• Strong working knowledge of University Systems (i.e. BANNER, e-procurement system, Archibus, Grants and Contract Research software, etc.) is preferred.
• Proficient with use of MS Office (Word, Excel, PowerPoint), Google Suite, Adobe is required and video-conferencing such as Zoom and Teams.
• Familiarity with or proficiency in project management software and solutions such as Smartsheet, or Asana.
• Strong organizational skills and attention to detail for managing complex projects and confidential information.
• Ability to multi-task, prioritize work and manage a high level of volume that is confidential and detail-oriented; proven ability to learn and apply complex systems and policies.
• Strong written, verbal and interpersonal communication skills.
• Must be able to work independently.

Necessary Licenses or Certifications

Work Location
Sycamore 307

Posting date
05/22/2025

Closing date
06/09/2025

Proposed Hire Date
06/16/2025

Contact Information

Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information:

Posting Specific Questions

Required fields are indicated with an asterisk ( ).

1. How did you hear about this employment opportunity?
   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other
2. Where did you learn about this posting?
   (Open Ended Question)
3. Do you have a Bachelor's degree; or equivalent combination of training and experience?
   • Bachelor's Degree or Higher
   • Associate's Degree and at least 2 years relative experience to the position
   • High School/GED and at least 4 years relative experience to the position
4. Do you have experience with Board and/or Community stakeholder committee management? Ensure all experience is clearly listed on your application.
   • Yes
   • No
5. Do you have professional experience with creating and maintaining documents related to Board of Directors and subcommittees? If so, please explain your experience.
   (Open Ended Question)
6. What University Systems do you have working knowledge of and experience in? (i.e. BANNER, e-procurement system, Archibus, Grants and Contract Research software, etc.) are preferred. Please indicate the systems that you have experience and your proficiency level.
   (Open Ended Question)
7. What project management software and solutions systems do you have familiarity with and proficiency in (i.e. Smartsheet, or Asana). Please indicate the systems and your proficiency level.
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter / Letter of Interest
3. Contact Information for References

Optional Documents