Union Contract Specialist
The Union Contract Specialist supports HR, Legal, and the Executive Team by managing the Vista system, maintaining union records, and improving system processes.
About our client:
- Family-owned organization, with over 100 years in business.
- Team/Company bonding events.
- Growing company - growth opportunity throughout the department.
- Strong benefits including tuition reimbursement.
- Tuition Reimbursement.
- High visibility position.
Essential Functions:
- Ensure the proper utilization of the Vista system, maintaining all fields and templates, and enhancing system integrations to improve automation and reduce manual processes.
- Maintain and update a comprehensive database of union records, including CBA renewals, pay rates, and adjustments, while also managing the CBA schedule, pay rate structure, and HR/pay rules grid.
- Communicate CBA information across the company, manage the template audit report, and report any conflicts or system changes.
- Complete monthly union filings in collaboration with team members, with the goal of eventually taking full responsibility for union filings and payments under supervision.
- Oversee Prevailing Wage activities, providing support to team members across various locations.
- Manage the Supplemental Wages process and lead monthly meetings to ensure accuracy and compliance.
- Collaborate with management on drafting memorandums and new contracts as needed.
- Assist Human Resources in communicating policy issues effectively across the organization.
- Lead union audits, ensuring thorough preparation and execution.
- Manage the shared drive for Payroll, HR, Legal, and the Executive Team, ensuring organized and accessible records.
Desired Qualifications:
- Bachelor's Degree in Accounting, or a related field.
- Knowledge of Payroll best practices, applicable Federal and State wage, hour, and tax laws, or Fundamental Payroll Certification, preferred.
- 3+ years of experience in multi-state and unionized Payroll environments required.
This position is full-time onsite in Brewster, NY offering $75,000-$85,000 depending on experience.