Job Title: Traveling Administrator Location: Various Locations (Frequent Travel Required)
Reports To: Operations Manager
Job Summary
The Traveling Administrator provides essential operational and administrative support across multiple locations. This role ensures seamless event execution, staff recruitment, and compliance with company policies while requiring frequent travel to various venues. The ideal candidate will collaborate closely with management teams to uphold high standards of service and operational efficiency.
Key Responsibilities
- Administrative Support: Manage scheduling, credentialing, and uniform distribution across event locations. Ensure compliance with company policies and assist in onboarding processes.
- Event Coordination: Assist in staffing events, oversee sign-in processes, and support on-site operational needs. Ensure all staff positions are filled before deadlines.
- Recruiting & Hiring: Develop and implement recruiting strategies to maintain consistent staffing levels. Conduct interviews, assist with onboarding, and manage employee records.
- Personnel Management: Collaborate with managers to onboard, train, and supervise event staff and administrative personnel. Address employee concerns and performance issues effectively.
- Logistics & Inventory Control: Maintain and distribute equipment such as radios, scanners, ISS devices, and uniforms. Track inventory levels and replenish supplies as needed.
- Communication & Reporting: Serves as a liaison between employees, management, and clients. Prepare post-event reports and other necessary documentation.
- Compliance & Safety: Ensure adherence to security protocols and safety regulations while assisting in risk management and emergency response coordination.
Qualifications
- An Associate or Bachelor's degree in Business Administration, Human Resources, Event Management, or a related field is preferred.
- A minimum of 2-3 years of experience in administration, recruiting, or event coordination; experience in sports, entertainment, or hospitality industries is advantageous.
- A strong set of organizational skills along with problem-solving abilities and leadership qualities.
- Able to travel frequently; flexible working hours including nights, weekends, and holidays are required.
- Proficiency in Microsoft Office Suite, as well as scheduling software, is necessary.
Physical & Work Environment
- The ability to stand for extended periods of time; lift light objects, and operate office equipment is required.
- This position involves working in diverse environments, including event venues, office settings, and outdoor locations.
Please note that we are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Job Questions: - Do you have experience recruiting for big events/security industry? Please describe.
- Are you able to travel as needed for new contract start-ups (a week to three weeks at a time) as well as national events?