Faculty and staff in the Department of Chemistry are committed to developing students understanding of science and problem-solving skills and preparing them for careers in science and the health professions.
The Department of Chemistry is a part of the College of Arts and Sciences at Indiana University (IU) and offers a variety of outstanding employment opportunities such as academics, scientist positions, laboratory technicians, administrative and information technology support, fiscal services and purchasing, technical services (machinists, electronics, glass blowers), student and teaching services, and much more. Each and every individual in every role is integral to the success of the educational and research mission of the department, the College, and Indiana University as a whole.
Job Summary This position must understand IU, College, and Department travel and seminar policies and procedures at a high level to best serve the research and teaching missions of the Department.
Department-Specific Responsibilities
- Works as a team member of the chemistry administrative team in providing administrative assistance and support to faculty, staff, and students.
- Manages the annual seminar calendar.
- Schedules external speaker visits.
- Creates speaker visit itineraries.
- Acts as a point of contact for visiting speakers.
- Makes travel arrangements for employees and visiting speakers.
- Books lodging and ground transportation for visitors.
- Publishes daily and weekly seminar information.
- Maintains department events calendar.
- Ensures seminar room is prepped, and audio-visual equipment is functional.
- Prepares and serves refreshments ahead of each seminar.
- Monitors the kitchen inventory and reordering supplies as needed.
- Cleans and organizes the kitchen to be ready for the next event.
- Reconciles travel and p-card transactions.
- Monitors the and email accounts.
- Performs tasks pertaining to departmental travel and seminar activities.
- May assist with other duties as assigned
General Responsibilities
- Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
- Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
- Manages executive's calendar, meetings, travel, correspondence, and budget.
- Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries
- Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
- May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required - High school diploma or equivalent (such as HSED or GED)
WORK EXPERIENCE
Required - 4 years of relevant experience
Preferred - Prior administrative experience in an academic or higher education setting
SKILLS
Required - Excellent organizational skills
- Demonstrated ability to maintain confidential information
- Strong verbal communication and listening skills
- Excellent collaboration and team building skills
- Demonstrates excellent judgment and decision-making skills
- Effective conflict management skills
Preferred - Knowledge of software and systems including but not limited to Microsoft Office Suite and Adobe Acrobat, Buy IU, Emburse Enterprise, and IUIE
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location Bloomington, Indiana
Advertised Salary $19.63 - $20.44 per hour
Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
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Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
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