Job Description
APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: )
Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
NOTES TO THE APPLICANT:
TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:
• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department's Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs Military membership is not required for this position.
ABOUT US:
Our Agency : The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).
Our Vision: America's premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.
Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.
BRIEF POSITION SUMMARY
Performs complex (journey-level) data entry (sensitive and limited controlled access) into systems using intranet/internet databases. Manages Command Support Staff (CSS) and unit level Human Resources work assignments. Assists with the planning, directing and coordination of staff service functions such as military personnel records processing and management, human resource management, accounting of financial resources, budgeting current fiscal year's operations and maintenance, coordination of training needs for CSS, and projection of future needs with respect to O&M funds and manpower. Will work directly with the Commander, Security Forces Manager (SFM), Support Superintendent, Operations Superintendent, and Flight Sergeants to ensure accurate and timely processing of Military and State employee evaluations. Position reports to the SFM and works under general supervision using moderate latitude for the use of initiative and independent judgement.
WORK HOURS: Tuesday - Friday, 8 hours a day, 40 hours a week
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
• Studies and analyzes internal processes and recommends procedural or policy changes to improve processes.
• Plans and coordinates special assignments as well as a variety of staff service functions, including human resources, accounting, budgeting, purchasing, training, and property management.
• Works with 147 Attack Wing (ATKW) Force Support Squadron (FSS) in the administration and monitoring of personnel actions using the Military Information Personnel Database System (MILPDS).
• Works with the virtual Personnel Center Guard and Reserve (vPC-GR) and Air Reserve Personnel Center (ARPC) for monitoring and verifying Military Performance Appraisals and submitting and coordinating Awards and Decorations.
• Oversees the entry, tracking and distribution of Annual Training orders in the Air Reserve Orders Writing System (AROWS).
• Provides oversight in the entry and authorization of travel orders and travel vouchers in the Defense Travel System (DTS) for both Active Duty and Drill status Guardsmen.
• Trains, certifies and qualifies CSS personnel on assigned duties and responsibilities of the Security Forces (SF) administrative area.
• Prepares and presents reports that track Military Performance Feedback worksheets, Performance Appraisals and Military Awards/Decorations submissions.
• Works with the SFM or designee to screen, interview and process State Employee applicants. May also be asked to recommend and/or participate in the promotion, demotion, compensation, merit increase, disciplinary action, transfer and discharge of State Employees.
• Assists in the development of programs or adjusts methods and procedures to comply with legislative or other Higher Headquarters (HHQ) changes
• Assists in planning and coordinating policies, interpreting and ensuring compliance with applicable federal, state, and local laws, rules, or regulations.
• Provides oversight in the coordination, routing and publication of internal SF and ATKW instructions generated by the SF Squadron and the Wing.
• Maintains professional and technical knowledge by attending educational workshops, benchmarking professional standards, reviewing professional publications and establishing personal networks
• Collaborates with the SFM in management of the Unit Manning Document by taking directions regarding assigning and resigning members as necessary to meet mission requirements.
• Performs other CSS related duties as assigned.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies and procedures handbook.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends. Qualifications:
MINIMUM QUALIFICATION
EDUCATION:
• Graduation from an accredited four-year college or university is required. (Substitution allowed for work experience) SUBSTITUTION:
• Additional years of experience in administrating and coordinating human resources, budget and/or training program activities may substitute for required education on a year per year basis. EXPERIENCE:
• Three (3) years' experience in administrating and coordinating human resources, budget and/or training program activities is required.
• Experience using Microsoft Office applications is required.
• User Level Experience with MILPDS, AROWS, and DTS is required.
• Moderate understanding of Air Force organizational structure and experience with Security Forces squadron level administrative operations/actions is required. PREFERRED EXPERIENCE:
• Experience using Advantor Badging system and DBIDS is preferred.
• Air Force Human Resources Management experience is preferred. REGISTRATION, CERTIFICATION OR LICENSURE:
• Valid driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business. OTHER REQUIREMENTS:
• Background Investigation . Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S . click apply for full job details
Date Posted: 10 May 2025
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