Position Type: Secretarial/Clerical/Secretary
Date Posted: 5/1/2025
Location: Twin Lakes High School
District: Twin Lakes School Corporation
Reports To: High School Administration and Athletic Director
Terms: One Year (217 Days)
Position Requirements: - High school diploma required. Some college preferred.
- Minimum of two (2) years of successful secretarial experience preferred.
- Possesses excellent typing, clerical, and computer skills.
- Computer proficient in Microsoft Office as well as other relevant technology skills
- Possesses effective interpersonal and communication skills
- Ability in prioritizing duties and managing emergent crises
- Ability to work in a professional manner with school community
- Works cooperatively with others.
- Eagerness to learn new job related skills and improve existing job related skills
- Demonstrates confidentiality in handling information and ability to keep accurate records.
- Demonstrates initiative and excellent work habits (attendance, punctuality, responsibility)
Performance Responsibilities: - Ability to handle confidential information with complete security including discretion and sensitive when sharing information or completing projects involving student and/or staff information.
- Coordinates the operation of the Athletic Office
- Handles clerical duties connected to the athletic department and the school including correspondence, answering phones, filing, monitoring the front entrance, welcoming visitors, and dispersing parcels.
- Maintains and tracks equipment and supplies for the Athletic Office.
- Work with the High School Treasurer to prepare monthly analysis of funds regarding cash flow within the Athletic Office.
- Work with the High School Treasurer to oversee records of Athletic Office Extracurricular Funds according to State Board of Accounts' standards.
- Responsible for processing and maintaining all documentation for student athletes. This includes ensuring monitoring eligibility, physicals, parental permission, etc.
- Coordinates student athletic information and forwards information to students, parents, staff, and the Business Office in a timely manner.
- Coordinates all transportation requirements for all athletic teams.
- Processes and completes roster information for the IHSAA State Tournaments in each sport.
- Prepare a variety of correspondences including memos, bulletins, agendas, forms, handbooks, and other materials as need.
- Coordinates and supervises annual sports physical exam day.
- Coordinates, organizes and schedules ticket takers and concession workers.
- Coordinates the production, announcement, selling, and issuing of athletic tickets to the school community.
- Maintains a proper filing system to provide appropriate information regarding all phases of responsibility.
- Informs the high school administration and athletic director of any issues that may arise concerning the responsibilities of the Athletic secretary.
- Performs other related duties that may be assigned by the high school administration or the athletic director.