Temporary Office Assistant

Salary: $20.00 - $28.00 Hourly
Location : 14205 Meridian Parkway Riverside, CA
Job Type: Part Time
Job Number: 25-12
Department: Engineering
Opening Date: 04/02/2025
Closing Date: 4/13/2025 1:25 AM Pacific
Max Number of Applicants: 75

Description
THIS IS A PART-TIME TEMPORARY LIMITED TERM ASSIGNMENT
Hours per week: Up to 29 hours

Proposed Schedule: Between 6 to 8 hours per day
Proposed Workdays: Four days per week

Starting Salary: $20 to $28 per hour depending on experience Position will close on Thursday, April 13, 2025, or upon receiving the first 50 qualified applicants, whichever occurs first
THE POSITION:

• Provide a variety of clerical and administrative support to the department to meet agency goals.
• Data entry, data review, document preparation, and scanning and electronic filing.
• Assist with developing documents, forms, and spreadsheets.
• Database update and review.
• Assist with special research projects as assigned.

Examples of Duties

Laboratory Coordination

• Serve as primary point of contact with the laboratory,
• Coordinates routine and special samples as needed.
• Maintains water and wastewater sample calendar/schedules.
• Assist with Chain of Custody (COC) program
• Tracks daily samples taken and submitted to the laboratory along with associated COC.
• Tracks required field reads.
• Tracks missed samples and arranges for re-sample.
• Coordinates orders and deliveries of bottles and related supplies as needed.
• Communicates updates between laboratory and Western Water staff.

Data Management QA/QC

• Superuser of water data management software (i.e. WaterTrax, HachWIMS and/or future software).
• Ensures data uploaded by laboratory into proper data management software.
• Updates data management system with new regulatory limits, sample analytes, sample locations, etc.
• Reviews laboratory reports and ensures accuracy of data uploaded to data management software.
• Maintains and files laboratory reports on network/SharePoint.
• Ensures laboratory uploads required water samples accurately into the State's Drinking Water Watch database.
• Makes recommendations and implement improvements within water data management system.

Administrative Tasks

• Tracking permit renewals
• Receive and code permit invoices for processing
• Assist with data for permitting budget work
• Assist with compliance reporting through data input.
• Strong collaboration with Operations and other departments to obtain information needed for reports.
• Assist with data compilation requests from Compliance team members and Departments.
• Review and process water and wastewater laboratory invoices for accuracy and submit for payment.
• Assists with administrative tasks and assignments for special projects as assigned.
• Maintain accurate and legible records for timecards, workload planning, and related documents in accordance with District policies and procedures.
• Participate in safety training programs and other related functions.

Typical Qualifications
Education: High School Diploma or GED
Required Experience: Minimum one (1) year of professional office/administrative experience in the following:

• Use of modern office equipment and computer software applications including Microsoft Excel, Word, Access.
• Utilize exceptional customer service and communication skills both verbally and in writing, with the ability to cultivate professional business partnerships and inspire team collaboration.
• Adherence to District personnel rules, policies and labor contract provisions.
• Use principles of effective safety practices including the use of equipment in a proper and safe manner, use of preventative personal ergonomic techniques, and maintaining safe personal and common workspaces.

Preferred Experience: Laboratory Coordination and Data Management QA/QC
Supplemental Information

PHYSICAL, MENTAL, AND ENVIRONMENTAL REQUIREMENTS
The characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical: Employees are regularly required to use repetitive motion for keyboard use and writing; frequently grasp, reach overhead, hold and reach; sit for long periods of time; occasionally walk, use staircases, stand, kneel, stoop and bend; occasionally lift and carry up to 25 pounds or 60 pounds with assistance; constantly use overall vision; and frequently hear and talk, in person and on the phone.

Mental: Employees should possess the ability to speak, read, and write English, in addition to exercising math and computer aptitude as required. Employees work under pressure with frequent interruptions while communicating and interacting with a variety of District personnel, the public, and others encountered in the course of work. The ability to explain, interpret, and apply related rules, regulations, policies and procedures; and work on multiple concurrent assignments, often within tight timeframes using good business judgment is necessary.

Environmental: Employees primarily work in a temperature controlled office environment subject to typical office noise and settings. Incumbents are expected to use principles of effective safety practices including the use of equipment in a proper and safe manner, use of preventative personal ergonomic techniques, and maintaining safe personal and common workspaces.

Western is a tobacco free campus prohibiting smoking and the use of smokeless tobacco products, e-cigarettes, and unregulated nicotine products in any District vehicle and building, which includes any building owned and occupied, or leased and occupied, by the District, including, Headquarters, the Operations Center, and any remote facilities owned, leased and/or operated by the District.
HEALTH AND WELFARE BENEFITS

Notice: Benefits listed below assume full-time regular status.

Medical, Dental and Vision Insurance
You and your eligible dependents may enroll in these benefits effective the first of the month following your date of hire. Effective January 1, 2024 the District contributes up to $2,812.19 toward the cost of medical, dental and vision insurance. Employees will pay any costs exceeding this amount through bi-weekly pre-tax payroll deduction. Employees may choose between four medical plans Anthem Blue Cross CaliforniaCare (HMO), Anthem Blue Cross Prudent Buyer Advantage (PPO 500), Anthem Blue Cross Prudent Buyer Classic (PPO 200) or Kaiser Permanente (HMO). There are two dental plans to choose from DeltaCare (DMO) and Delta Dental (PPO). The Standard provides us with two vision options, Vision Service Plan (VSP) or EyeMed.

Opting Out of Medical Coverage
Employees with medical insurance through another provider can opt out of Western's medical plan. By opting out, employees will receive a flat monthly rate of $690. Proof of other coverage is required on an annual basis during the open enrollment period. Employee must enroll in a dental plan and the vision plan. Enrollment for eligible dependents, in these plans, is optional.

Flexible Spending
Effective the first of the month following date of hire, employee may participate in the flexible spending plan. This plan provides you the opportunity to pay for certain medical, dental, vision and child care expenses with pre-tax dollars resulting in substantial tax savings.

Life Insurance
This benefit is provided by the District through Lincoln Financial Group ("Lincoln") and is effective the first of the month following your date of hire. You are provided with up to $50,000 in life insurance for you and $1,000 for your eligible dependents.

Accidental Death and Dismemberment (AD&D)
This benefit is for you only and is provided by the District through Lincoln. AD&D is effective the first of the month following your date of hire and provides payment for specified losses sustained through dismembering or fatal accidents. The maximum amount of AD&D insurance is equal to the amount of your life insurance.

Supplemental Life Insurance
Effective the first of the month following your date of hire, you may purchase supplemental life insurance for you and your eligible dependents through Lincoln. This supplemental life insurance provides a guaranteed issue amount for you up to $150,000, up to $30,000 for your spouse and $10,000 for your children.

Short Term Disability
The District provides short term disability (STD) insurance through Lincoln. Coverage is effective on the first (1st) of the month following six (6) months of consecutive employment. STD benefits begin on the 1st day of disability for an accident or 8th day of disability for an illness and provide up to 60% of your base salary.

Long Term Disability
The District provides long term disability insurance through Lincoln. Coverage is effective on the first (1st) of the month following six (6) months of consecutive employment. LTD benefits begin on the 91st calendar day of a medically certified disability and provide up to 60% of your base salary.

Employee Assistance Program (EAP) . click apply for full job details