Part-Time Administrative Assistant (Contract)
Location: Century City, Los Angeles, CA
Job Type: Contract (3-month term with strong potential to extend based on team fit)
Work Schedule: 10-20 hours per week (Hybrid; flexible days, primarily during standard business hours)
Compensation: $20-$25/hour (flexible depending on experience)
Start Date: August (date TBD)
About the Opportunity
Our client, a newly established private investment platform based in Los Angeles, is seeking a sharp, highly organized Part-Time Administrative Assistant to support executive leadership during a period of growth and team transition. Founded in 2024, the firm focuses on operational real estate opportunities and takes a flexible, opportunistic approach to investing across the capital structure.
With a key team member preparing for maternity leave, our client is looking for a contract hire who can step in for three months, with a strong possibility of staying on longer depending on team fit and business needs.
Position Highlights
This is a hybrid, part-time role (10-20 hours/week) supporting the firm's founder and executive team. The successful candidate will be proactive, detail-oriented, and comfortable handling a mix of administrative and operational tasks, including scheduling, communications, travel coordination, and light personal assistant duties.
Key Responsibilities
Calendar & Scheduling Support:
- Manage complex calendars, ensure meetings are well-spaced and aligned with executive preferences, and adapt quickly to shifting priorities.
Travel Coordination:
- Proactively manage travel logistics in collaboration with a travel agent, including flights, hotels, and itinerary details.
Executive Communications:
- Respond to emails and time-sensitive requests promptly-including after standard business hours when necessary.
Meeting Support:
- Use and manage tools such as AI note-takers (training provided); assist with meeting preparation and follow-ups.
Administrative Operations:
- Submit expense reports via Paylocity, manage office errands like printing/shipping, and track business-related purchases.
Light Personal Assistance:
- Coordinate lunch orders, place occasional Amazon orders, and provide general support when the executive is in-office.
Project & Onboarding Support:
- Help onboard new hires, manage vendor relationships, conduct basic research, and take on ad hoc projects as needed.
Ideal Candidate Profile
- Professional & Experienced: Several years of administrative experience, ideally supporting executives; background in finance is a plus but not required.
- Organized & Meticulous: Thrives in a fast-paced environment and consistently delivers error-free work.
- Responsive & Communicative: Values prompt communication, especially when dealing with time-sensitive or urgent requests.
- Self-Starter & Tech-Savvy: Learns quickly, takes initiative, and is comfortable using modern productivity tools.
- Polished & Personable: Maintains a professional demeanor, communicates clearly, and represents the executive team with maturity and discretion.
Qualifications
- 2-5+ years of administrative or executive assistant experience
- Strong written and verbal communication skills
- Bachelor's degree preferred, though equivalent experience will be considered
- Local to Los Angeles with the ability to work onsite in Century City a few days per week