Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Temporary Administrative Assistant in our Austin office. This position acts as initial point of contact and client service representative for clients and other visitors to the office. Provides reception, messaging, and administrative support for legal teams, clients and the firm.
RESPONSIBILITIES AND ACCOUNTABILITIES- Provides front desk reception support, greeting clients and visitors in a prompt and courteous manner, determining their needs and notifying appropriate person(s) of arrival. Ensures reception area space is neat and orderly at all times; reports any physical defects to Office Administration.
- Handles calls on Zoom and promptly distributes telephone calls to the proper attorney or staff person. Assures that every reasonable attempt is made to see that the caller's needs are met. Places callers into voicemail or takes accurate messages and ensures prompt delivery when necessary.
- Reinforces firm visitor policy. Secures reception area by restricting non-employees from entering office space without an escort. Arranges for all visitors to wear visitor passes in accordance with firm policy.
- Maintains and tracks use of extra security access fobs by temporary visiting attorneys. Coordinates building security id/access card photo with building security for all new employees.
- Assists visitors with administrative, business, and travel inquiries and support, as needed. Validates client requests for parking while visiting the firm. Maintains and reconciles parking validation log for month-end processing.
- Assists with reserving office space for visiting firm attorneys and staff. Makes inquiries regarding computer needs and relays information to Information Technology staff.
- Maintains conference room reservation schedules, monitors use of conference rooms and ensures all information is completed in conference room software. Coordinates with Operations and Information Technology staff on equipment and other audio/video setups as may be required.
- Coordinates front desk coverage for any period of absence including breaks and lunch, as needed. Communicates coverage plan with Office Administrator/HR and those providing coverage.
- Performs special projects as assigned.
QUALIFICATIONS- Education: High school diploma or equivalent required. College degree preferred.
- Experience: Experience in a professional services office or other legal support experience preferred. Knowledge of Microsoft Office required.
- Other Qualifications: Exceptional written and verbal communication and listening skills. Accurate typing, word processing skills and ability to pay strict attention to detail. Spelling, punctuation and use of grammar must be of high quality. Must have strong organizational skills. Ability to work well under pressure, patience, diplomacy, high stress tolerance, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and input (typing) of information into computer. Ability to receive and convey detailed information through both written and oral communication. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.
The information offered on this site does not constitute an express or implied contract, and may be modified or revoked without notice at the discretion of Hunton Andrews Kurth LLP.
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