The Role
A prominent Family Office is seeking a dedicated and versatile House Manager/Personal Assistant for a temp-to-perm role based in Montauk. This position will support the principal-an individual active in asset management, fashion, and film in the New York area-and the broader family office team in the day-to-day management and care of the property.
The role is set to begin immediately as a seasonal position for the summer, with the potential to transition into a permanent opportunity at the end of the summer season.
Ideal candidates will bring several years of relevant experience and a flexible, can-do attitude, particularly during the demanding summer months. A willingness to work outside traditional business hours is essential. The successful applicant will be highly organized, proactive, and personable, with a strong interest in the "lifestyle". They should be comfortable handling a wide range of responsibilities with a hands-on, solutions-oriented approach, always aiming to ensure the smooth and seamless operation of the principal's household and personal affairs.
Job Title: Full-Time Temp-to-Perm House Manager/ Personal Assistant (Montauk-Based)
Reporting to: Principal (and the Chief of Staff when needed)
Location: Montauk, NY (on-site in summer, flexible in winter)
Travel: Limited (local errands and vendor meetings)
Hours:
Summer (May-September): Full-time, approx. 6 days a week, 10 - 12 hours days, with flexibility on evenings and weekends based on events and guest needs
Winter (October-April): Hours as needed, minimum weekly check-ins, overseeing 3rd parties, ensuring all renovations projects are undertaken
Salary: mid-$100k's DOE
Benefits: PTO (to be taken in off winter season only), full health, dental, vision
The Staff: Family Office (NYC based), housekeeper, property manager (external 3rd party), security, driver, boat/ yacht staff
Key Responsibilities
Summer: Active Season in Montauk (May-September)
Hands-on, unflappable, energetic support during the busy summer season
- Act as primary on-site point person for the principal, their guests, and extended family
- Oversee daily house operations including cleanliness, supplies, fresh flowers, and general guest readiness
- Liaise directly with the housekeeper to ensure high service standards and proper scheduling
- Liaise with other staff members to ensure smooth running and assist as needed
- Oversee 3rd party contractors for repairs, maintenance, and upkeep (most of this to be done during off season)
- Handle reservation requests, ensuring good relations with local restaurants and spaces
- Coordinate and assist with parties, gatherings, and weekend hosting, working closely with caterers, bartenders, florists, and other vendors
- Greet and support guests-anticipating needs, assisting with local reservations or activities, and maintaining a seamless, fun, and welcoming environment
- Become part of the service staff, pour wine, make small talk with guests, ensure great playlists are on etc.
- Handle personal errands for the principal and guests
- Track inventory for essentials, restock supplies, and maintain preferred product lists
- Maintain a log of all household activity, guest preferences, and vendor details for future reference
- Collaborate with any visiting staff, event teams, or outside support
Winter: Maintenance Season (October-April)
Less intense but consistent care and oversight of the property to ensure it remains in top shape:
- Conduct regular check-ins (remote and in-person, as needed) to monitor property condition
- Coordinate any off-season repairs, upgrades, or maintenance projects with the property manager
- Manage relationships with year-round service providers (landscaping, snow removal, pool, HVAC, etc.)
- Maintain and/ or digital records, vendor contacts, and household manuals/ SOPs
- Be on-call for any remote requests from the principal (rare but important)
Requirements & Qualities
- Legally able to work within the United States
- Must be based in or near Montauk, NY
- Excellent verbal and written communications skills
- Experience as a Personal Assistant, House Manager, and ideally within hospitality preferred
- Strong experience with event coordination, guest-facing roles, and vendor management
- Tech savvy (Google Workspace, task apps, texting/calendar updates on the fly)
- Valid driver's license and personal vehicle preferred
- Excellent references required
- Comfortable being the go-to person in a social, fast-paced, service-driven home environment
- Professional - discreet, kind, organized, and quick to adapt
- Fun - keep the energy in the house light and easy going even when busy
- Independent - comfortable working solo, staying calm under pressure, and troubleshooting independently but knowing when to reach out to the wider NYC team for help
- Grounded - brings a calm, drama-free presence with strong judgment and emotional maturity