Technology AND Intellectual Property Management Specialist

Position Information Posting NumberSRGV7433 Working TitleTECHNOLOGY AND INTELLECTUAL PROPERTY MANAGEMENT SPECIALIST Number of Vacancies1 LocationMcAllen, Texas DepartmentTechnology Commercialization FTE1.0 FLSAExempt Scope of Job Manage UTRGV's intellectual property portfolio, including patents, trademarks, and copyrightable works as per policies and procedures. Protect approved innovations by managing the process for the drafting, filing and prosecuting patent applications or applications for copyright protection on UTRGV intellectual property under the guidance of the Associate VP of Research Translation. Description of Duties Receives initial technology disclosures and ensures completeness of the required information from the creators. Engages with creators, university administrators, and team members regarding the disclosed creations. Supports management decision-making by providing data to support the preparation of the Office of Research Translation's ( ORT ) internal and external reporting and planning requirements. Creates and runs reports to support ORT budget decision making and budget tracking and forecasting for outside counsel and other related expenses. Supports departmental workflow and efficiency through identification and configuration of technology management solutions. Oversees the implementation, configuration and integration of technology solutions for the ORT . Coordinates patent application drafting between inventors and attorneys, coordinates with licensees on desired filings, coordinates the development of strategies for office action responses, evaluates unlicensed patents prior to maintenance fee authorizations, and ensures patent budget resources are used effectively, and reviews and approves attorney's invoices for payment. Populates, organizes, monitors and maintains the technology solutions for all IP which includes submission and reporting for disclosures, patent applications, and patent prosecution capture and tracking, improving ORT customer service. Assists in the commercialization of innovations by conducting patent searches associated with UTRGV intellectual property and oversees the filing and prosecuting patent applications or applications for copyright protection on approved intellectual property. Captures, tracks, and communicates approved outside counsel communications and confirms ORT decisions are implemented. Coordinates the timely execution of legal documents for IP matters with United States Patent and Trademark Office ( USPTO ), Copyright Office and external legal counsel. Protects approved innovations by managing the process for the drafting, filing and prosecuting patent applications or applications for copyright protection on UTRGV intellectual property as per office procedures. Reviews outside counsel invoices to ensure compliance with UT Office of General Counsel ( OGC ) policies and recommends approval for payment to supervisor. Resolves OGC policy cost compliance issues including cost revisions as required by contract. Files necessary documentation required by the UT System OGC's office for Outside Counsel Contracts, and the Attorney General of Texas, bills licensees, and tracks revenue received from UTRGV licensees. Creates and runs reports to support ORT budget decision making and budget tracking and forecasting for outside counsel and other related expenses. Prepares invoices and tracks revenue received from licensees. Manages revenue accounts, ensures all relevant data is captured regarding inventor distribution agreements. Maintains documentation to support revenue distributions in compliance with UT System and UTRGV policies and procedures. Drafts initial Material Transfer Agreements ( MTA ) and Confidentiality Disclosure Agreements ( CDA ) for relevant intellectual property when working with a third party (i.e., another business). Prepares materials as necessary for provisional patent applications for new technologies based on disclosures by creators. Reviews drafts with the creators and ORT colleagues. Finalizes drafts and sends to outside counsel for review and approval. Facilitates the preparation and filing of copyright applications. Performs other duties as assigned. Supervision Received General supervision from assigned supervisor. Supervision Given Direct supervision of assigned staff. Required Education Bachelor's degree from an accredited university. Preferred Education NA Licenses/Certifications None. Required Experience Four (4) years of direct experience in intellectual property management, technology development analysis and processing, including knowledge of intellectual property development, patent, copyright law. Experience working with outside counsel on patent prosecution and review of invoices. Knowledge of United States Patent and Trademark Office ( USPTO ) and Copyright Office, Two (2) years of the required experience with a Master's Degree from an accredited University. Preferred Experience None. Equipment Use of standard office equipment. Knowledge of IP Docketing. Sophia or Inteum software experience, i-Edison reporting experience Patent Search Software such as Innography Knowledge of and experience with online IP references resources ( PAIR , EPAS , TESS , TSDR ) preferred. Working Conditions Needs to be able to successfully perform all required duties. Office Environment: some travel and weekend work is required. Other Exceptional planning and organizational skills. Physical Capabilities NA Employment CategoryFull-Time Minimum SalaryCommensurate with Experience Posted SalaryCommensurate with Experience Position Available Date03/21/2024 Grant Funded PositionNo If Yes, Provide Grant Expiration Date Posting Detail Information EEO Statement It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest. Special Instructions to Applicants Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Gender Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please do not hesitate to contact us at and/or . Additional Information UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development . Quick Link Posting Supplemental Questions Required fields are indicated with an asterisk ( ). Are you a current UTRGV employee? Yes No Are you now, or previously, employed by The University of Texas System or any of its institutions? Yes - I currently am employed by the UT System or its institutions Yes - I have previously been employed by the UT System or its institutions No - I have never been employed by the UT System or its institutions Please select your highest level of completed education. 6th grade education 10th grade education High School Diploma or GED Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours Bachelors Degree from an accredited university Masters Degree from an accredited university Ph. D. or other terminal degree from an accredited university None of the above Please provide the field of study for your education: (Open Ended Question) Please indicate the number of years of work experience you have directly related to the position in which you are applying for: Less than 1 year 1 year 2 years 3 years 4 years 5 years 6 years 7 years 8 years 9 years 10 years Over 10 years Do you meet the minimum requirements for this position? Yes No Applicant Documents Required Documents Resume Optional Documents Cover Letter/Letter of Application Curriculum Vitae Unofficial Transcripts Reference Letter 1 Reference Letter 2 Reference Letter 3 Certifications and Licenses Training Certificates Other Document List of 3 References Unofficial Transcripts 2 Unofficial Transcripts 3 Letter of Interest Unofficial Graduate Transcripts Additional Document