Position Title: Technical Administrative Coordinator
Department: Strategic Operations & Innovation
We are seeking a proactive Technical Administrative Coordinator to support our Strategic Operations & Innovation team. In this key role, you will work closely with the department leader and internal stakeholders to help streamline project workflows, manage logistics, and ensure that timelines and deliverables stay on track. This is a great opportunity for someone who thrives in a fast-paced, project-driven environment and enjoys blending technical process support with high-level administrative coordination.
What You'll Do
- Join and contribute to daily team and vendor check-ins, assisting with real-time tracking and follow-ups
- Capture and distribute meeting notes with clarity, highlighting decisions, action items, and deadlines
- Assist with the intake and tracking of internal requests using project management or ticketing platforms
- Support the creation and documentation of workflows, process maps, and SOPs
- Proactively follow up on outstanding items from staff and third-party collaborators
- Provide hands-on support to the department head on special projects, communication drafts, scheduling, and internal presentations
- Handle confidential information with discretion and communicate professionally with personnel at all levels
- Organize calendars, schedule meetings, and manage event logistics
- Draft and prepare reports, internal memos, and presentation materials as needed
- Coordinate travel arrangements and assist with expense submissions
Your Background
- 3+ years of experience in an administrative or coordinator role supporting leadership in technical, operations, or finance environments
- Associate's degree or equivalent practical experience
- Strong written and verbal communication skills, including the ability to take and organize detailed notes
- Highly organized, with a natural ability to multitask and stay ahead of deadlines
- Comfortable working both independently and collaboratively in a team environment
- Experienced with MS Office tools (Excel, Outlook, Word, PowerPoint) and familiar with digital platforms for workflows or ticketing
- Detail-oriented with strong follow-up habits and a proactive mindset
Why You'll Love Working Here
- Comprehensive Benefits: Robust benefits package with retirement contributions and paid time off
- Career Development: Opportunities for advancement and exposure to firm-wide strategic initiatives
- Work Perks: Access to employee discounts, wellness programs, and travel support
Let me know if you want this adjusted for a specific company culture or job board