T32 Training Grant Coordinator

Responsible for coordinating program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Contributes to reporting and data analysis to assess program impact and support strategic improvements.
Essential Functions
-Assist in the day-to-day administrative tasks related to program management.
-Maintain accurate and organized program documentation, including project plans, reports, and correspondence.
-Assist in the planning and execution of events related to hospital programs, such as workshops, training sessions, and community outreach activities.
-Enter and manage program-related data, ensuring accuracy and completeness.
-Communicate with program participants and stakeholders, providing information, collecting feedback, and addressing inquiries.
-Provides assistance with the program's financial operations.
-Coordinates T32 trainee recruitment (including navigating logistics of candidate presentations), reappointment and terminations on a rolling basis; Serves as an information resource for trainees, subcommittee leads, preceptors and training program director; Develops and disseminates programmatic recruitment materials.
-Prepares and disseminates T32 offer/decline letters; Prepares and submits appointment materials through NIH's web-based portal, x-Train (including 2271s, payback agreements and termination notices).
-Works collaboratively with Research Management, both at Partners and external institutions, to prepare and execute billing agreements or non-BWH trainees.
-Organizes advisory and subcommittee meetings.
-Manages the day-to-day administrative needs of the clinical fellowship program. Provides both administrative supervision and support to fellows.
-Manages and coordinates the interview process for candidates, identifying interview dates, contacting applicants.

Education
High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience
Administrative or program support experience. 0-1 year required

Knowledge, Skills and Abilities
- Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
- Basic financial/accounting skills.
- Strong oral and written communication skills.

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.