Systems Administrator

Salary : $83,292.00 - $109,607.00 Annually
Location : OR 97123, OR
Job Type: Full Time
Job Number: 2025-160
Department: Information Services
Division: INFORMATION SERVICES
Opening Date: 05/19/2025
Closing Date: 6/8/:59 PM Pacific

About the Information Services Department The Information Services Department is at the core of ensuring the City's technology drives efficiency, accessibility, and collaboration. We partner with all City departments to improve processes, optimize data management, and implement governance strategies that empower employees to work smarter and serve our community effectively.

About the Role This position will be primarily responsible for administering Hillsboro's Microsoft SharePoint, OneDrive, and Teams environment. As a Systems Administrator, you will be instrumental in supporting the Records and Information Management Strategic Program by managing the technical configuration of the Microsoft environment, and working with City departments to configure, support, and optimize their SharePoint environments to meet operational needs.

This role is a blend of technical administration, problem-solving, and strategic plan support, ensuring that our digital information is organized, accessible, and secure.
What You'll Be Doing As part of the Systems Development Team, you will:
•   System Administration & Support - Configure, maintain, and troubleshoot Microsoft SharePoint Online, Teams, and OneDrive environments.
•   Collaboration & Department Support - Work with City departments to configure and support SharePoint environments tailored to their needs.
•   Technical Problem-Solving - Identify and resolve system issues, optimize performance, and provide technical support.
•   Information Security - Implement security policies, manage user permissions, and ensure data accessibility.
•   Training & Documentation - Update user guides, provide instructional support, and create technical documentation.
•   Project Collaboration - Partner with cross-functional teams to implement IT initiatives and ensure the City maximizes its investment in the technology you support.
•   Vendor Coordination - Engage with external vendors for system updates and patching, troubleshooting, and technical solutions. Current & Upcoming Projects You'll play a key role in shaping the City's digital future by contributing to major initiatives, including:
•   Implementing the Records and Information Management Strategic Plan - Modernizing the City's approach to digital records governance and compliance.
•   Establishing Technical Governance for SharePoint, Teams, and OneDrive - Defining standards, permissions, and best practices for secure and efficient information management.
•   Enhancing Post-Migration Collaboration Tools - Improving usability and functionality following the City's migration from on-premise SharePoint to SharePoint Online.
•   Supporting Data Collection & Reporting Enhancements - Working with the Systems Development Team to enable reporting and analytics using Power BI within SharePoint.
Acceptable Experience and Training

Education : Associate's degree in Computer Science or a closely related field and three years of experience related to the area of assignment. An equivalent combination of education and experience may be considered.

Technical Expertise:
•  Experience supporting and configuring Microsoft SharePoint Online, Teams, and OneDrive or similar collaboration platforms.
•  Strong problem-solving skills with the ability to troubleshoot and optimize system performance and user access.
•  Experience implementing strong information security practices to ensure the confidentiality, integrity, and availability of the information managed with the system you support. Licensing & Certifications: This position requires:
•  A valid Driver's License and a safe driving record.
•  The ability to pass an extensive background investigation.
•  Law Enforcement Data System (LEDS) Certification. Preferred Qualifications:
•  Scripting & Development: Experience using PowerShell, React, Python, JavaScript, or HTML for system customization. For the full job classification details, visit: Information Services Administrator
Additional Information

Why Join Us?
•   Make a Lasting Impact: Be a key player in supporting the records and information management governance and policies within SharePoint, Teams, and One Drive.
•   Collaborative & Innovative Team: Work with a team that values knowledge-sharing, problem-solving, and efficiency.
•   Professional Growth: Gain experience in enterprise-wide system administration and strategic governance.
•   Work-Life Balance: Enjoy a flexible, supportive work environment with excellent benefits.
•   Comprehensive Benefits: Employer-sponsored medical, dental, and vision coverage for you and your family.
•   Financial Security: Access to PERS/OPSRP retirement plans, a Deferred Compensation program with employer matching, and life insurance.
•   Health & Wellness: Membership at Hillsboro Community Centers, participation in Healthy Hillsboro wellness programs, and access to an Employee Assistance Program (EAP).
•   Commuter Benefits: A TriMet Annual Pass to support your daily commute. Additional information regarding employee benefits can be found here: Salary, Benefits, and Employee Resources

Tentative Recruitment Timeline
Application open period : May 19 - June 8, 2025
Application reviews complete : June 20, 2025
First round remote interviews : June 26-27, 2025
Second round in-person interviews : Monday, July 14, 2025
Selection and Offer : July 16, 2025
This schedule is subject to change based on City of Hillsboro needs.

Hiring a workforce that reflects the diverse community we serve is essential to delivering exceptional City services and programs. The City of Hillsboro is committed to creating and supporting an inclusive and welcoming environment for all employees to thrive. We value, respect, and empower employees as unique individuals with authentic voices and diverse ideas.
City of Hillsboro is proud to offer robust benefit packages to employees. Please check out our for benefit guides for our non-represented full-time employees and part-time employees. Benefits may vary for positions identified in Police, Fire, and Library collective bargaining agreements, which can also be found on the Salary and Benefits page.
01

To ensure your application is considered, please provide detailed and specific responses to all supplemental questions. Incomplete applications, including those missing a resume, cover letter, or thorough supplemental responses, will not be considered.Do you understand and agree to these requirements?
•  Yes
•  No 02

For each of the following three (3) questions, provide an example of a significant task or project you've completed recently that demonstrates familiarity with the topic, or otherwise succinctly describes recent experience. Web links can be used to support your answers, if relevant or necessary.
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Administering systems in support of records management initiatives.
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Configuring and administering systems like SharePoint, Teams, and/or One Drive for team or organizational-wide use.
05

Managing file sharing solutions such as One Drive or similar file sharing solution.
06

PowerShell Proficiency: Please rate your proficiency with PowerShell scripting based on the following scale:
•  No Experience - I have not used PowerShell before.
•  Beginner - Limited exposure; can run basic scripts but have little or no experience writing them.
•  Intermediate - Can write and modify simple scripts to automate tasks (e.g., user account management, system configuration).
•  Advanced - Can develop complex scripts for automation, troubleshooting, and system administration tasks across multiple environments.
•  Expert - Extensive experience scripting advanced automation processes, integrating with APIs, and optimizing system workflows. 07

React Proficiency: Please rate your proficiency with React based on the following scale:
•  No Experience - I have not used React before.
•  Beginner - Familiar with React concepts but limited hands-on experience.
•  Intermediate - Can build and modify React components, use state and props effectively, and work with basic APIs.
•  Advanced - Experienced in building full-scale React applications with hooks, context, and state management libraries (e.g., Redux).
•  Expert - Deep expertise in React architecture, performance optimization, and integrating complex back-end services. 08

Python Proficiency: Please rate your proficiency with Python based on the following scale:
•  No Experience - I have not used Python before.
•  Beginner - Basic understanding; can write simple scripts and work with basic data structures.
•  Intermediate - Can develop functional scripts, work with libraries (e.g., Pandas, NumPy), and automate tasks.
•  Advanced - Can build complex applications, integrate with databases, and optimize performance.
•  Expert - Extensive experience with software development, automation, and advanced libraries such as Flask, Django . click apply for full job details