Location: Chicago, IL (In-office up to two (3) days per week)
Hours: 20-25 hours/week, with potential to grow to a full-time role
Compensation: $24.00 per hour
Role Overview:
We're looking for a highly organized, spreadsheet-loving Studio Support & Procurement who finds joy in the details and energy in keeping things running smoothly. If color-coded trackers, polished presentations, and a well-run inbox make you feel accomplished-you'll fit right in. You're the kind of person who brings clarity to chaos, keeps projects on track, and communicates with ease. This is a great fit for someone who's polished, proactive, and excited to grow with a small, ambitious team that loves what we do and works hard to do it well.
What You'll Do:
As our Part-Time Studio Support & Procurement Coordinator, you'll work alongside our three lead designers to support the smooth execution of Studio MAK projects. You'll manage procurement and logistics, act as a communication liaison, and maintain operational precision across systems.
Key responsibilities include:
Studio & Project Support:
- Assist lead designers with day-to-day administrative and studio operations.
- Support client consultations, project walkthroughs, and installation logistics.
- Create and update design presentations and procurement tracking documents.
- Produce care and maintenance packets for clients.
Procurement Coordination:
- Coordinate FF&E orders from sourcing to delivery, ensuring accuracy and attention to detail.
- Manage vendor communication for quotes, samples, backorders, and resolutions.
- Maintain our vendor database and materials library; open new accounts as needed.
- Use procurement and project management software to track all orders and communications.
- Draft and send invoices for lead designer review.
Team & Client Communication:
- Schedule vendor meetings, site visits, and internal reviews.
- Liaise between designers, clients, and trade partners to ensure timelines and expectations are aligned.
- Manage team calendars, email inboxes, and project workflows.
Proficient In:
- Gmail and Google Drive (Slides, Sheets, Docs, Forms)
- Microsoft Suite
- Interior Design Software (Input leads into CRM, manage project management software)
- Canva
You Are:
- Spreadsheet-driven with a strong grasp of Google Sheets or Excel-tracking, formulas, conditional formatting, etc.
- Naturally detail-oriented and hyper-organized-others trust you to catch what they miss.
- Comfortable with numbers, measurements, and accuracy under pressure.
- Self-motivated, proactive, and resourceful in a fast-paced environment.
- Polished and professional in written and verbal communication.
- Calm and composed when juggling multiple priorities or problem-solving on the fly.
Skills & Qualifications:
- 1-3 years in a project coordination or administrative role (interior design, project management, furniture purchasing industry experience is a plus).
- Strong fluency in spreadsheets (Google Sheets or Excel) is required.
- Familiar with Gmail, Google Drive (Slides, Docs, Forms), and Canva.
- Comfortable using procurement, CRM, or project management software.
- Capable of reading floorplans, measuring on-site, and understanding dimensions.
- Licensed and insured to drive preferred; must be able to lift and move items (up to 50 lbs.).
- Must possess a Bachelors degree at a minimum
What We Offer:
- $24/hour compensation
- Defined weekly schedule with some flexibility based on project needs
- Weekends off + paid holiday hours
- Access to trade furnishings and materials
- Opportunities to attend industry events and design trade shows
- Direct exposure to high-end residential and commercial design
- Growth potential within a team that values excellence and initiative
- Travel opportunities as projects expand
- Referral bonus program
Our Values
At Studio MAK, these six values are not just words-they're the foundation of how we operate, collaborate, and grow. We live them in our daily work and look for every team member to genuinely embody them:
- Integrity - We follow through, own our actions, and do the right thing-especially when no one's watching.
- Professionalism - We show up prepared, polished, and respectful in every interaction.
- Passion - We love what we do and bring enthusiasm and care to every detail.
- Attention to Detail - We believe excellence lives in the small things-nothing is overlooked.
- Commitment - We're all in-for our clients, our projects, and one another.
- No Drama - We prioritize solutions over stress and maintain a calm, collaborative environment.
To Apply
Send your resume and a brief note explaining why this role is a fit for your skill set to . Bonus if you share a sample spreadsheet or workflow you're proud of.