Student Publishing and Repository Assistant

Position OverviewThe University of Kansas is a leader in the open access movement and is the first public institution in the United States to pass an open access policy for peer-reviewed journal articles published by faculty. KU Libraries supports open access journal publishing and KU's online institutional repository, because public access to research enables anyone with internet access to read, download, and share scholarly research without financial barriers. Under the direction of the Digital Publishing & Repository Manager, the Publishing and Repository Assistant will work collaboratively with staff in KU Libraries Digital Publishing Services program to provide support for editors of journals hosted by the Libraries and KU ScholarWorks, KU's online institutional repository. Duties of this position will include assisting editors to apply to be put in indexes such as the Directory of Open Access Journals, the SHERPA/RoMEO database of journal policies on open sharing, the Web of Science, Scopus, PubMed and others that are identified by the editors of the journals we publish. This position will investigate application procedures and the requirements to be part of and identify changes to the journal sites that may be needed to meet the requirements to be part of them. They will also assist editors in completing application materials and monitor the status of the application once it is submitted. This position will also work on other publishing and repository projects, including creating and sharing statistical reports with editors, adding materials to KU ScholarWorks, formatting materials for publication and other duties as assigned. The successful applicant will have great customer service skills and the ability to work with users at many different levels of expertise. Job Description90% - Support the work of the Digital Publishing and Repository programs Add new materials to KU ScholarWorks and to journals published by KU Libraries Update journal configuration settings Help Digital Publishing and Repository colleagues test and troubleshoot publishing software Assist editors in applying to be put in indexes such as the Directory of Open Access Journals, the SHERPA/RoMEO database of journal policies on open sharing, the Web of Science, Scopus, PubMed and others that are identified by the editors of the journals hosted by KU Libraries Create and share statistical reports with editors Help colleagues format articles for publication

10% - Assist other units with projects as directed. Other duties as assigned.Required Qualifications

1. During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Preferred Qualifications

1. Experience working with editors or publishing programs.
2. Public service experience and/or customer service skills.
3. Excellent communications skills, both written and oral as evidenced in application materials.
4. Ability to work well both individually and as part of a team as evidenced in application materials.

Position RequirementsN/AEmployment Conditions(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.Additional Candidate InstructionsPlease submit the online application, along with a resume and cover letter addressing how the applicant meets the required and preferred qualifications.

Only complete applications will be considered.

Application deadline is 06/19/2025 by 11:59PM Central Standard Time.Contact Information to ApplicantsPlease contact Marianne Reed ( ) with any questions.Advertised Salary Range$11.50/hrAnticipated Start DateTuesday July 1, 2025 Apply to Job