Student Intern

STUDENT INTERN - CITY CLERK Job Number: 412224 Description JOB ANNOUNCEMENT

STUDENT INTERN

Office of the City Clerk

Number of Positions: 18

(Additional vacancies possible pending budget approval)

Pay Rate: $16.20/Hour

Applications for this position will be accepted until 11:59pm CDT on 04/22/2025

The Student Intern - City Clerk Program offers valuable work experience in the public sector/city government within various divisions in the Office of the City Clerk. Student Interns must work thirty-five (35) hours per week; work week may include Saturdays. Work hours are flexible to meet the needs of students and city departments.

Internships are limited to one academic year. Students are limited to working one internship (lasting no more than one academic year) per City Department.

ESSENTIAL DUTIES

Perform various administrative functions to support program activities.

Compile, tabulate, and analyze statistical data and research and collect information for inclusion in studies, reports, and special projects.

Use various software packages to prepare documents, create spreadsheets, and maintain databases, websites, and social media outlets.

Provide general information for programs and services, review and process applications, and explain program requirements to the applicants and the general public.

Maintain records, organize and create files, and archive records.

Perform various office and general clerical functions.

Participate in the organization, set-up, and administration of special events and program activities as needed (i.e CityKey events and Mobile City Hall events).

Perform occasional lifting up to 25 lbs.

Other office projects and job-related duties as required

Additional duties may be required for this position

Location: Various City Clerk locations

Days: Monday - Friday, may include Saturdays

Hours: 8:00am - 4:00pm, 8:30am - 4:30pm, 9:00am - 5:00pm; based on need

Start dates: Various (5/16, 6/1, 6/16, 7/1, 7/16)

Please note that this is an 8-week program

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

Qualifications MINIMUM QUALIFICATIONS

Must be a student in good academic standing currently enrolled in an accredited college, university, or law school OR a student in good academic standing currently enrolled in an accredited business or data processing/ information technology school. Must have a minimum cumulative grade point average of 2.5 on a 4.0 grading scale or a 3.5 on a 5.0 grading scale.

Must be enrolled in school with a minimum of 6 credit hours (or quarter hour equivalency) throughout the duration of internship, with the exception of academic breaks, i.e. summer.

NOTE: Some divisions within the City Clerk's Office may require bilingual skills. Applicants who are able to speak Polish, Spanish, or Mandarin are encouraged to apply.

NOTE: Must be willing and able to work in all neighborhoods throughout the City.

NOTE: At the time of application, you must attach a Resume, Current transcripts (unofficial transcripts are acceptable if the cumulative grade point average is reflected) and a Current Letter of Enrollment Verification from the School's Registrar/Dean confirming current enrollment (or National Student Clearinghouse Proof of Enrollment Certificate) at the time of hire. You must be enrolled in school (with the exception of academic breaks) throughout your internship if you are selected. Selected students must also maintain a cumulative grade point average of 3.0 on a 4.0 grading scale or a 4.0 on a 5.0 grading scale.

NOTE: Failure to attach a Resume, Proof of Enrollment and Transcripts will result in an incomplete application and you will not be considered for the position.

SELECTION REQUIREMENTS

This position does not require a test or interview. Applicants who successfully apply for the position, meet the minimum qualifications, and possess the qualifications best suited to fulfill the responsibilities of the position will be hired in a lottery/random order.

For Information on our employees benefits please visit our benefits website at:



For Information on our salary and title structure visit our classifications website at:



APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor

Job Posting: Apr 8, 2025, 5:00:00 AM Closing Date (Period for Applying) - External: Apr 23, 2025, 4:59:00 AM BU: 09 Salary: $16.20/Hour Pay Basis:Yearly