Student Information System/Data Coordinator

Position Type:
Secretarial Staff/Coordinator of Data Information

Date Posted:
5/5/2025

Location:
Education Center

Date Available:
TBD

Closing Date:
05/19/2025
Position Summary:

Ensures the stability, integrity, and efficient operation of District information systems. This is achieved by monitoring, maintaining, supporting, and optimizing information systems and databases. This position will apply proven communication, analytical, and problem-solving skills to help identify, communicate, and resolve issues to maximize the benefit of District data systems.

Qualifications:

1. Ability to work in and as part of a team environment.
2. Ability to manage multiple tasks simultaneously.
3. Ability to work independently.
4. Ability to research and resolve issues as they arise.

Experience:

1. Experience in using computer applications, including but not limited to: PowerSchool, PowerTeacher, Enrollment Express, Google Suite (esp. Docs, Sheets), Microsoft Excel and Word, PDE's Data Warehouse Systems (PIMS, PA SecureID, Act 80, PIMS Reports v2), DRC Portal, preferred.
2. Experience with working with data preferred.
3. Experience with school master scheduling preferred.

Knowledge/Skills/Abilities:

1. Possess strong decision-making skills
2. Possess strong analytical and organizational skills.
3. Possess excellent written and oral communication skills.
4. Possess strong interpersonal, verbal, and written communication skills.
5. Possess the ability to make data-informed decisions with a collaborative team
6. Possess excellent problem-solving skills.
7. Possess the ability to work independently and meet deadlines.
8. Demonstrate ability to work collaboratively with staff, co-workers, and administration.
9. Ability to attend to work with frequent interruptions and work extended hours
10. Ability to maintain confidentiality
11. Ability to attend work regularly at assigned work hours subject to lawful leave rights and responsibilities.

Functions/Duties/Responsibilities:

1. Manages the District's major data systems, including, but not limited to:
   1. PowerSchool
   2. PowerTeacher
   3. PowerSchool Special Education
   4. Enrollment Express
   5. Level Data
   6. eCollect Forms
   7. Power Pack
   8. Unified Insights
   9. Blackboard
2. Provides expertise and leadership in developing the guidelines and procedures for managing all major database systems.
3. Provides consultation and assists with projects that require integrating data from the student information system and/or other database applications.
4. Provides software assistance for support services, including secretaries, business/tax offices, and guidance offices, school services, etc.
5. Develops and conducts training for educators and support staff on various computer applications.
6. Designs templates, dashboards, standard forms, databases, spreadsheets, etc. for staff members to optimize their computer use.
7. Stays current in emerging technologies, especially as related to knowledge of database systems.
8. Works with Residency Officer to verify the residency of students who attend Cyber/Charter Schools or are deemed homeless/foster.
9. Works with school administration on Master Scheduling through PowerSchool.
10. Works with school administration and intermediate unit to upload student grades.
11. Assists with Internet applications.
12. Stays current in all aspects of district software applications and instructional techniques.
13. Serves as a consultant to teachers, administrators, and other staff to develop skills, knowledge, and experience in effectively using the software applications available.
14. Provides technical information to other departments, sites, and end users; provides training and support in properly using installed software systems; responds to questions or problems in person or on the telephone.
15. Operates and maintains various equipment and software related to the management of information systems.
16. Responds to user requests for assistance and malfunction correction and provide technical support.
17. Researches, analyzes, and recommends new data systems software and hardware.
18. Maintains records related to work performed.
19. Attends meetings, training, and in-service as assigned.
20. Perform all other duties as assigned by the Superintendent, Assistant Superintendent, or Directors of Teaching, Learning, and Technology.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; talk and hear. The employee may regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to hear (40-decibel maximum) and verbally communicate.

Work Environment:

The noise level in this environment is quiet to loud, depending on the activity in the particular part of the day.

The information contained in this position description is in compliance with state and federal law (ADA, EEOC).

Terms of Employment:

Salary, work year, and other terms and conditions of employment as established by contract between Whitehall-Coplay School District, Superintendent, and the Whitehall-Coplay School District Board of Directors.

Physical Requirements which are requisite to complete the functions/duties/responsibilities listed above

1. Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), carry, or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities.
2. Ability to independently ambulate in and around school buildings and office areas.
3. Ability to travel to and from assigned work locations without employer support.