Student HR and Payroll Coordinator

Location : Westerville, OH

Job Type: Support Staff

Job Number: 00388

Division: Business Affairs

Department: Human Resources

Opening Date: 12/20/2024

DESCRIPTION

Otterbein is seeing a Student HR and Payroll Coordinator who will coordinate all aspects of student employment including processing student hires, onboarding, and processing bi-weekly pay for all student employees. The Student HR and Payroll Coordinator is a full-time, non-exempt position reporting to the Payroll Manager.

Otterbein offers a comprehensive benefits package including:

• Tuition benefit to employee, spouse or domestic partner and dependents
• Accrue 4 weeks of paid vacation
• 10 days paid sick time
• 12 paid holidays plus bonus days
• Medical, dental and vision insurance to you, dependents or domestic partner
• Life Insurance
• Defined contribution retirement plan
• and much more

JOB RESPONSIBILITIES

• Creates all student employee, job, direct deposit, and tax deduction records in Banner.
• Produces and validates all web-time entries for student and bi-weekly payroll. Reviews web time sheets to ensure accurate, timely payment.
• Prepares and runs payroll processes in Banner for Student payroll.
• Assists with maintaining accurate and up-to-date payroll files, files of processed time cards and employment contracts, as well as payroll reports.
• Tracks work hours in compliance with ACA regulations for all RAs, GAs, and part-time coaches.
• Assists with HR/ payroll operations including processing of monthly, bi-weekly and student payrolls.
• Answers questions from faculty, staff and students regarding pay, researching historical records as needed.
• Answers phones and greets visitors within the HR office; assists the HR Director as needed.
• Works with student supervisors to post student jobs on Handshake.
• Processes incoming Student Hire Forms. Works in Neoed to complete onboarding paperwork for all new student employees.
• Manages onboarding paperwork process for new student employees.
• Updates and distributes Student Employment Handbook.
• Coordinates annual trainings for supervisors of student employees.
• Supports Federal Work Study job fair.
• Other duties may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• High school diploma and one or more years directly related experience.
• Student employment or payroll experience in a higher education environment preferred.
• Familiarity with Ellucian Banner a plus.
• Must be well organized, a self-starter, with a strong work ethic.
• Detail oriented with professional attitude and ability to handle sensitive and confidential information.
• Must possess strong organizational and time management skills.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Strong customer service skills with the ability to communicate effectively verbally and in writing.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

LANGUAGE SKILLS: Exceptional English language written and oral skills (including use of proper grammar).

MATHEMATICAL SKILLS: Exceptional accuracy and skill with basic math.

TECHNICAL SKILLS: computer skills including fluency with computer database administration and Microsoft Office applications. Advanced Excel skills.

REASONING ABILITY: Ability to work in a high pressure/high volume environment under constant deadlines and interruptions; must possess strong analytical skills and work ethic; consults with supervisor prior to beginning unfamiliar task; must be able to problem-solve and plan appropriately in order to meet timelines; must be able to maintain strict confidentiality of all sensitive University data and records; must be able to work collegially with all levels of constituencies to provide exceptional customer service and resolve issues diplomatically.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to spend extended periods at a computer and on the telephone. Some problems may require research to solve, which may involve bending, pulling and lifting boxes of records weighing up to 10 pounds. Must be able to meet regular and predictable attendance standards.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties are primarily performed in an environmentally controlled office setting but conditions will vary according to the location of records and may involve dusty storage facilities.
SUPPLEMENTAL INFORMATION

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.
Otterbein University is an EEO educator and employer.

To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff.

Benefits at Otterbein include:

• Tuition benefit for employee and their dependents
• Accrue 4 weeks paid vacation and 10 days paid sick time per year
• 12 paid holidays plus bonus days
• Medical, dental, vision, life insurance for employee, dependents, or domestic partner
• Disability
• Defined contribution retirement plan
• and much more

ABOUT OTTERBEIN UNIVERSITY:

ABOUT OTTERBEIN CAREERS and BENEFITS: