Description The Secretary of State (SOS) Office is seeking to hire a motivated student assistant who is interested in state governance to work in the Executive Office. This position provides an opportunity to practice professional skills while providing support and assistance to the Executive staff performing various administrative functions, including but not limited to the following: communications, legislative, outreach and education, operations, administrative, constituent services and public relations.
RequirementsConditions of Employment This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice.
UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.
Prerequisites Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser:
Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study Communications, Public Administration, Legislative, Business Administration, English, Creative Writing, and Professional Technical Writing.
Work Schedule Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.
Additional Work Schedule Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).
Minimum Qualifications- Strong written and verbal communications skills.
- Excellent organizational skills and attention to detail.
- Ability to work effectively in a fast-paced, team-oriented environment.
- Familiarity with Microsoft Office Suite (e.g., SharePoint, Word, Excel, Outlook).
Preferred Qualifications- Interest in state government, public administration, or communications.
- Dependable, punctual, and able to adapt to a flexible schedule.
- Comfortable working independently and collaborating with others.
- Willingness to learn and take initiative.
- Ability to manage multiple tasks while maintaining accuracy and professionalism.
Duties and Responsibilities- Under the direction of an Executive Manager and/or Staff Services Manager I (Specialist), responsibilities include, but are not limited to, the following functions:
- Assist with preparing ceremonial documents such as certificates, letters, and resolutions (CLR) for retirements, birthdays, special events, and other occasions. This includes vetting incoming requests for completeness and accuracy, gathering background information, drafting and editing content, and tracking requests through the approval process.
- Help manage and organize public correspondence submitted to the Secretary of State and Constituent Affairs inboxes, including compliments, complaints, inquiries, and general public comments. Support staff by drafting responses, forwarding request to appropriate divisions, and maintaining organized records.
- Provide general administrative support, including document tracking and database management.
Physical Requirements Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.
Working Conditions Work is performed in an office environment.
Application Instructions Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.
In addition to your resume, please upload the following documents:
1. Resume
2. Transcripts (Unofficial transcripts gladly accepted)
3. List of Reference
4. Schedule of Availability
Apply by: May 11, 2025