Student Administrative Assistant

Position Details

Position Information

Job Title
Student Administrative Assistant

Appointment Type
Student Employee

Job Location
Corvallis

Position Appointment Percent
100%

Appointment Basis
12

Pay Method
Hourly

Pay Period
16th - 15th of the following month

Pay Date
Last working day of the month

Remote or Hybrid option?

Min Hourly Rate
$14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro)

Max Hourly Rate
$17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)

Position Summary

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Student Administrative Assistant for the School of Forestry Administration at Oregon State University (OSU).

The College of Forestry Dean's Office seeks a Student Assistant who will be responsible for administrative tasks as part of the student reception team. This is a part-time position with hours ranging 10-24 a week between the hours of 8am-5pm, Monday-Friday, with occasional evenings and weekend shifts optional. Opportunity to work over breaks and summer. Work hours will be scheduled in coordination with other student workers and will vary term to term depending on class schedules

Position Duties

100% Administration, Events, Communication, and Reception:

• Be first point of contact for all visitors and guests to the Dean's Suite and uphold high standards of customer service at all times.
• Perform all main reception operations including answering phones, email, and handling visitors' queries and questions.
• Draft correspondence via email and letterhead, input data in spreadsheets, organize electronic and hard-copy files, and update website information.
• Coordinate calendars and make appointments for faculty and administrators.
• Reserve rooms, create catering orders, order supplies, process and sort mail, and process reimbursements.
• Prepare meeting and event materials, such as name badges, table tents, and agendas.
• Maintain orderly, neat, and clean appearance of offices and conference rooms.
• Support the Dean, Associate Deans and Administrative Assistant, and in completing administrative tasks that support the mission of the College.
• Assist the Event, Outreach and Administrative Managers in college event planning duties.

• Facilitate the hiring and training of new student employees.

• Help to create an inclusive and welcoming environment for all who enter the Dean's Suite.

• Professionally represent the College of Forestry in all interactions with stakeholders in the course of daily work.

Minimum Qualifications

Full Employment Eligibility Requirements can be found here:

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term

International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Proficiency using Microsoft programs such as Word, Excel, PowerPoint, and Outlook or similar platforms.
• Attention to detail and high organizational skills.
• Strong written communication skills and ability to proofread copy for grammatical errors.
• Effective interpersonal skills to communicate and gain clarification, when needed.
• Ability to maintain a high level of confidentiality.
• Flexibility to switch between tasks to achieve goals in a dynamic environment.
• Ability to prioritize and complete tasks efficiently.
• Demonstrable skill to work both independently and in a team environment.

Preferred (Special) Qualifications

• Experience in an office setting or in event management.
• Public speaking skills.

Working Conditions / Work Schedule

Posting Detail Information

Posting Number
P11950SE

Number of Vacancies
1

Anticipated Appointment Begin Date
05/05/2025

Anticipated Appointment End Date

Posting Date
03/31/2025

Full Consideration Date
04/28/2025

Closing Date
04/28/2025

Indicate how you intend to recruit for this search
Competitive / Student - open to ALL qualified/eligible students

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

• A Resume

• A Cover Letter

For additional information please contact: Jennifer Elston at

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval