STEPS Administrative Support Associate

Posting Details

Posting Details

Job Title
STEPS Administrative Support Associate

Requisition Number
TE08895

Department Name
8T110:College of Social Work

Work Location
Lexington, KY (hybrid eligible)

Salary Range
$15.83 - $25.30

Type of Position
Temporary

Position Time Status
Full-Time

Required Education

Associate's Degree

Required Related Experience

At least one year of administrative or clerical experience

Required License/Registration/Certification

N/A

Physical Requirements

repetitive motion typical of desk work (sitting/beindg/typing/twisting); prolonged exposure to computer screens; lifting/pushing/pulling up to 20lbs

Shift

Monday - Friday 8:00am - 5:00pm (40 hours/wk with one hour unpaid lunch daily)

Job Summary

The Administrative Support Associate I will assist in actualizing the mission of the College of Social Work by providing reliable, high-quality administrative support across the College's Centers and Labs. This position will report directly to and primarily support the Associate and Assistant Directors while also assisting Program Directors, Coordinators, and other key staff. The incumbent will contribute to the success of both new and ongoing initiatives by offering strong operational, logistical, and communication support in a fast-paced, multi-unit environment.

Specific job responsibilities for this position break down as follows:

1. Leadership Support & General AdministrationThe Administrative Support Associate I will serve as the primary administrative assistant to the Associate and Assistant Directors of Centers and Labs. This includes managing calendars, scheduling meetings, and coordinating logistics related to leadership activities. The incumbent will prepare meeting materials, maintain organized files, draft correspondence, and take minutes when necessary. In addition, the position will assist in editing, formatting, and distributing internal and external communications, as well as collecting and organizing budget-related materials, managing purchase requests, and overseeing supply orders in support of overall program administration.

2. Programmatic & Data Entry SupportThis role provides critical administrative and clerical support to ensure the smooth operation of both new and established programs. The Administrative Support Associate I will assist with entering and maintaining data, training credits, professional development activities, and other program functions. This includes updating relevant systems and databases, managing spreadsheets and templates, submitting training forms, and supporting consistent data collection and entry to facilitate accurate monitoring and stakeholder reporting.

3. Meeting, Event & Project Coordination

The Administrative Support Associate I will coordinate logistics for a variety of meetings, trainings, and events across Centers and Labs. In collaboration with the College's event staff, this includes reserving rooms, planning event timelines, and managing calendars. The position provides both pre- and post-event support, such as preparing handouts, managing attendance tracking, collecting evaluations, and compiling follow-up documentation. The individual may also support leadership in coordinating and executing special projects tied to new initiatives and program development goals.

4. Outreach, Communication & Engagement

This position plays a supporting role in outreach and communication efforts to promote Centers and Labs programming. The incumbent will assist with submitting communications, marketing, and event requests, as well as coordinating the development and distribution of promotional materials. They will help manage items such as Medical Passports and support broader visibility efforts by attending relevant meetings, trainings, and conferences. The Administrative Support Associate I may also help facilitate engagement with community stakeholders and internal partners.

5. Operational Support & Vendor Coordination

The Administrative Support Associate I will contribute to smooth operational functioning by coordinating with vendors, obtaining quotes, and submitting purchase orders. This includes tracking supply orders, confirming deliveries, and assisting with the organization and inventory of promotional and operational items. The individual will also support coordination with independent contractors and external partners, ensuring that key resources and logistics are aligned with program and event needs.

To Apply: Please submit resume along with complete application

Skills / Knowledge / Abilities

• Technical Proficiency: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with UK systems and platforms preferred
• Attention to Detail: Maintains accurate records and documentation.
• Time Management: Effectively prioritizes and completes tasks on schedule.
• Communication: Strong interpersonal and written communication skills.
• Problem Solving: Proactive and adaptable in addressing administrative needs.
• Teamwork: Works collaboratively with staff across units and organizational levals.

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Deadline to Apply
06/14/2025

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.