Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Position Summary
The Staffing Coordinator is responsible for event staffing by generating leads and maintaining relationships with non-profit organizations and groups. This role will also provide administrative support to the Concessions, Premium and Culinary department at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, scheduling, event deployments, tracking attendance, and general clerical duties. The selected candidate will have full responsibility for all staff check-in on event days. The Staffing Coordinator must maintain excellent attendance and be available to work events as scheduled per business need.
This role will pay an hourly rate of $20.00-$24.00.
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching. This position will remain open until May 23, 2025. About the Venue
Memorial Booth Stadium is home to the football team at the University of Kansas. This outdoor stadium provides a thrilling game-day experience, combining the excitement of college football with the passionate support of KU's fanbase. The venue is a key location for major football games and special events, offering a dynamic atmosphere for sports enthusiasts.
Responsibilities
- Provide general office and administrative support.
- Recruit, onboard, and manage all NPO contracts and scheduling / needs.
- Provide accounting support to company departments.
- Reconcile sales reports prior to month end postings.
- Provide scheduling assistance to all concessions, premium and culinary roles and accurately track attendance according to the attendance point policy for all part-time staff.
- Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
- Regular communication with the operations leadership to fill vacancies in the schedule blocks.
- Respond quickly to unanticipated and frequent shift vacancies.
- Assess and evaluate shifting client needs as well as the skills, abilities, and qualifications of employees and candidates.
- Collaborate with the team and build effective relationships in order to create cohesion to ensure the clients we serve have appropriate staffing coverage at all times.
- Work evenings, weekends, and holidays as this is an event-based business.
- Perform other duties as assigned.
Qualifications
- High school diploma or GED equivalent.
- 1-2 years experience with Food and Beverage in an Event Venue.
- Experience working with not-for-profit organizations is preferred.
- Consistent and reliable attention to detail, accuracy and validity.
- Ability to successfully interact and collaborate with all team members professionally and supportively.
- Ability to develop and maintain cooperative working relationships with company and business contacts.
- Excellent organizational and time management skills; ability to delegate tasks as required.
- Thorough understanding of accounting and financial reporting principles and practices.
- High level of proficiency with computers and Microsoft applications.
- Extensive experience preparing spreadsheets and reports.
- Ability to interact with a diverse spectrum of individuals calmly, professionally, and supportively.
- Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion.
- Ability to execute solid management decisions quickly and efficiently.
- Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our
people, improves our
service, and raises our
excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.